What are the responsibilities and job description for the PEOPLE OPERATIONS ASSISTANT - BOSTON position at Management Solutions?
Description:
The HR Operations Assistant provides administrative and operational support across key Human Resources processes, including recruiting, onboarding, and training activities.
This position is well suited for early-career professionals interested in developing a solid understanding of core HR operations within an international consulting environment. The role focuses on ensuring that HR processes run smoothly through strong organization, attention to detail, and effective coordination with internal teams and candidates.
Functions
Recruiting
• Support the Talent Acquisition team in coordinating recruitment processes across different stages.
• Review and screen a high volume of candidates, conducting initial screenings based on the firm’s selection criteria.
• Maintain and update candidate information across internal recruitment trackers and databases, ensuring records remain accurate throughout the recruitment process.
• Coordinate interview scheduling and communicate with candidates regarding confirmations, updates, and next steps.
• Post and update job vacancies on internal and external platforms.
• Support the logistical preparation of recruitment and employer branding events, including university recruiting activities.
• Assist with the preparation of recruitment reports and other administrative support related to HR activities
• Assist with the preparation of recruitment reports and updates when required.
• Support administrative coordination for HR-related activities and internal communications.
Onboarding
• Verify and organize documentation required for new hires.
• Maintain onboarding trackers and ensure employee documentation is properly archived.
• Update HR databases with onboarding and employee information.
• Support the preparation and scheduling of onboarding sessions.
Training
• Coordinate invitations and reminders for training sessions.
• Track attendance and maintain updated records of training activities.
• Upload training materials to internal platforms.
• Support the logistical preparation of virtual and in-person training sessions.
Requirements
• Bachelor’s degree in Business Administration, Human Resources, Psychology, or a related field.
• Strong organizational and time management skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office tools, particularly Excel and PowerPoint.
• Strong communication skills and ability to interact with candidates and internal stakeholders.
• Ability to work collaboratively within a team environment.
• Proactive attitude and willingness to support multiple HR processes.
• Professional fluency in Spanish and English.