Probate Team Assistant/Clerk

Probate Clerk – Administrative Support

Malman Law • Chicago, IL • Full-Time • In-Office

At Malman Law, we know what matters most is building trusted teams and delivering exceptional results for our clients. You will join a supportive, collaborative environment that focuses on your success as an employee while contributing to the efficient administration of decedent and guardianship estates.

We are seeking a detail-oriented, organized, and professional individual to join our Probate Department as a Probate Clerk. This entry-level administrative position reports to the Probate Attorneys and Head Probate Paralegal and plays a critical role in managing clerical processes and supporting the legal team.

Why Join Malman Law?

At Malman, people come first — our clients and our employees. We offer:

• A collaborative team environment where your contributions are valued
• Training and development to build skills and grow in your role
• A positive, client-focused work culture built on integrity, accuracy, and teamwork
• A stable, mission-driven organization with decades of experience serving clients in Chicago

What You’ll Do

As a Probate Clerk, your focus will be on clerical and administrative support to ensure smooth probate processes and accurate recordkeeping:

• Organize and maintain documents to facilitate the closure of decedent and guardianship estates
• Communicate with heirs, clients, and internal team members to support timely and accurate processing
• File probate documents electronically and in person with courts
• Assist attorneys and paralegals in preparing documentation for estate administration
• Maintain accurate case files, calendars, and records to ensure compliance with deadlines and timelines
• Perform general clerical duties, including scanning, copying, and document distribution
• Support the Probate team with administrative tasks as assigned

What We’re Looking For

• High school diploma or equivalent
• 2 years of customer service or administrative experience
• Strong organizational and clerical skills with high attention to detail
• Proficiency with Microsoft Office, especially Outlook, for communication and document management
• Professional and empathetic phone presence when communicating with clients and heirs
• Ability to work in a fast-paced, team-oriented environment

Compensation & Benefits

Malman Law offers a comprehensive benefits package for full-time employees, including:

• Health, dental, and vision insurance
• Life insurance
• Paid time off, bereavement leave, jury duty leave, and parental leave
• Employee assistance program
• Flexible spending and health savings accounts
• Retirement plan and 401(k)
• Referral program

Apply Today

If you're ready to start or grow your administrative career in a respected Chicago law firm, support a collaborative team, and make a meaningful impact in probate matters, apply now to join the Malman Law team.

Equal Opportunity Employer

Malman Law is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws. Reasonable accommodations are available for applicants with disabilities or sincerely held religious beliefs.

Recruitment Note

No phone calls, please. Recruiters: We are not accepting agency submissions.