Accounts Receivable and Accounts Payable Support Clerk

Essential Job Duties & Responsibilities

Essential Duties and Responsibilities:

Accounts Payable Support

• Assist the AP Specialist in entering vendor invoices into NetSuite, ensuring correct job code and cost category assignment.
• Match invoices to field logs, purchase orders, delivery tickets, and job costing documentation.
• Reconcile vendor invoices to operational logs before AP Specialist approval.
• Help maintain vendor files and supporting documentation within NetSuite and shared folders.
• Assist with weekly check runs, preparing payment backup, and reconciling credit card transactions.
• Support the AP Specialist with vendor follow-up, missing documentation, and corrections.
  
  

Accounts Receivable Support

• Assist the AR Specialist in preparing customer billing packets, including collecting job costing backup, tickets, and supporting documentation.
• Help enter customer invoices into NetSuite, ensuring proper job number, cost codes, and billing structure.
• Organize and upload documentation for AR retainage, change orders, and progress billing.
• Record and apply customer payments accurately under AR Specialist direction.
• Assist in completing client forms including pay applications and lien waivers.
• Assist with monitoring AR aging reports and identifying items needing follow-up.
• Contact customers to follow up on the status of outstanding payments
• Communicate with customers to ensure they have all the necessary information and documentation to process payments in a timely manner.
  
  

General Accounting & Administrative Support

• Scan, file, and organize financial documents, receipts, and logs.
• Maintain supporting schedules and documentation for AP/AR as requested.
• Assist with month-end close activities and audit requests.
• Run basic reports and provide data to the Controller and specialists as needed.
• Perform other administrative or accounting tasks as assigned.
• Assist in completing client forms including pay applications and lien waivers.
  
  

Job Summary

Villa Rica, GA

Part-time, Hourly, Non-exempt

As Accounts Payable & Accounts Receivable Support Clerk for Magnum Paving, you will provide essential transactional and administrative support to the AP Specialist and AR Specialist. This role is heavily involved in entering, reviewing, and organizing financial data within NetSuite, with a strong focus on accurate job costing, documentation, and timely processing.

The position helps ensure the accuracy of financial information and supports the smooth workflow of the accounting department.

Qualifications/Requirements

Qualifications (Experience, Education & Certifications, Key Attributes):

• BBA in accounting, business, or finance preferred.
• Ability to work in an office setting for most of the time.
• Be willing to work nights and weekends when necessary.
• Be able to work overtime when required.
• Excellent housekeeping of office and facility required.
• Must have strong work ethic, outward and positive outlook required.
• Ownership of programs assigned and special assignments through and to fruition is required.
• Ability to work well in both a team setting and independently.
• Attention to detail of any task, down to the smallest item.
• Strong communication skills, ability to communicate with supervisors, co-workers, contractors, and the public in a courteous, professional manner at all times.
• Ensure a safe work environment in compliance with all safety policies and procedures.
• Must comply with the company’s drug and alcohol testing requirements.
• Valid driver’s license required.
• Interpersonal skills, time management, thoroughness, confidence, communication skills, organizational skills, supervisory, and problem-solving skills are required.
• Must demonstrate professionalism, have a sense of urgency to meet deadlines, multi-task and set priorities effectively, flexible, and adaptive to change, accomplish goals in a team environment, attention to detail, strive for excellence, possess a positive “can do” attitude, and have excellent sense of balance.
  
  

Physical Requirements

• Constantly remaining in a stationary position, often standing or sitting for prolonged periods
• Constantly moving about to accomplish tasks at a worksite or moving from one worksite to another
• Occasionally move self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching
• Constanlty adjusting, moving, and lifting objects in all directions
• Constantly talking and hearing to communicate with others
• Constantly seeing to perform job duties at close range, such as monitors or screens
• Constantly seeing to perform job duties at a distance, such as operating office equipment
• Constantly repeating motions that may include the wrists, hands, and/or fingers
• Rarely ascending or descending ladders, stairs, scaffolding, ramps, poles and the like
• Rarely operating machinery and/or power tools
• Rarely the ability to travel regionally or nationally
  
  

Physical Demands

• Constantly in sedentary work that primarily involves sitting and standing
• Rarely light work that includes moving objects up to 20 pounds
• Rarely medium work that includes moving objects up to 50 pounds
• Rarely heavy work that includes moving objects up to 100 pounds or more
  
  

Working Conditions

• Rarely in low temperatures
• Rarely in high temperatures
• Rarely in outdoor elements such as precipitation, wind, and dust
• Rarely in noisy environments
• Rarely work nights and weekends, as necessary to meet deadlines
• Rarely in hazardous conditions
• Rarely overnight work
• Rarely in frequent overtime
• Constantly in an office environment