What are the responsibilities and job description for the Human Resources (HR) Associate position at MAGNOLIA MANOR, INC?
TITLE: Human Resources Associate
REPORTS TO: SVP of HR
Non-Exempt
PURPOSE OF POSITION:
The Human Resources Associate provides administrative and operational support to the Human Resources department to ensure the effective delivery of HR services across the organization. The HR Associate serves as a key point of contact for employees and managers, helping to foster a positive workplace culture while ensuring HR policies, procedures, and employment practices are consistently applied and maintained. Through accurate recordkeeping, responsive customer service, and attention to detail, the position contributes to the achievement of organizational goals and the overall employee experience.
ROLE and RESPONSIBILITIES:
- Assist applicants with online application process, review and submit all applicants to hiring managers, assist in scheduling the interviews, and update recruiting log daily.
- Follow the Hiring process as defined by Corporate Human Resources.
- Assist employees with personnel needs as requested, interacting with the corporate Human Resources Department. (Employee Benefits, FMLA, Direct Deposits, Address Changes, Kronos Account Login and resets, etc.)
- Assist department heads and staff with their staff related administrative needs as requested.
- Answer applicant inquiries on specific employment opportunity.
- Creates spreadsheets on Recruiting Efforts and/or special projects.
- Creates PPT projects as needed.
- Supports HR Office with clerical tasks.
- Manage/conduct timeliness of employees’ 30- and 60-day reviews using proper questionnaire and scorecards.
- Coordinate advertising of vacancies for Facebook and other social media outlets.
- Sourcing potential candidates through various channels, screening resumes, and conducting phone screens for hiring managers’ reviews.
- Maintain office supply orders.
- Managing new hire employment references.
KEY CHARACTERISTICS:
- Excellent communication skills both written and verbal.
- Strong computer skills (Specifically on Microsoft Excel, Microsoft Word, and Adobe).
- Ability to work effectively with all levels of employees, guests and business associates.
- Ability to interact professionally with residents, family members, and staff of all levels.
- Ability to work with frequent interruptions.
- Excellent communication skills both written and verbal.
EDUCATION/EXPERIENCE/QUALIFICATIONS:
- Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred (candidates currently in university are also encouraged to apply).
- Internship or volunteer experience in HR is a plus but not required.
- Advanced skills in computer and software technology are required.