What are the responsibilities and job description for the Administrative Assistant - Columbus East position at MAGNOLIA MANOR?
TITLE: Administrative Assistant
REPORTS TO: Administrator
Non-Exempt
PURPOSE OF POSITION:
The primary purpose of the position is to perform secretarial duties, recordkeeping functions, administrative detail and follow-up functions to assist the Administrator in meeting the administrative needs of the facility in accordance with applicable federal, state, and local standards, guidelines and regulations governing the facility and as directed by the Administrator, to assure that the proper administrative procedures are maintained at all times.
ROLE and RESPONSIBILITIES:
- Assist the Administrator in the planning, developing, organizing, implementing, evaluating, and performing administrative procedures.
- Develop and maintain a good working rapport with personnel within the facility, the corporate office, and other facilities.
- Work with Administrator’s calendar, scheduling meetings and appointments as requested.
- Assist department heads and staff with their secretarial and administrative needs as requested.
- Assist employees with the various payroll needs (status changes, tax exemption changes, direct deposit, annual Holiday Savings account enrollment, etc.).
- Assist employees with human resource needs as requested, interacting with the corporate Human Resources Department.
- Serve as liaison to the Administrator, medical staff, facility staff, other professional entities, residents ‘families, and the general public.
KEY CHARACTERISTICS:
- Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies and the public.
- Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures of Administration.
- Must possess the ability to work without direct supervision.
EDUCATION/EXPERIENCE/QUALIFICATIONS:
- High School Diploma or its Equivalent.
- A minimum of two years college or technical education. (Associate’s Degree in Business Administration is preferred, but not required).
- Must have at least 3 years’ experience in an administrative assistant capacity.