Administrative Assistant

Magnolia Assisted Living is an Assisted Living Company with communities in Texas, Maine and Pennsylvania, with our corporate headquarters in Plano, TX. We strive for a professional, supportive, and rewarding environment for our employees where our goal is to provide compassionate patient centered care in an assisted living/residential care environment with a team-centered approach.

We are currently seeking a Full Time Administrative Assistant to oversee the general administrative functions and activities of the office and provide support to the Community Administrator.

Responsibilities:

• Oversees daily work activities of Magnolia Assisted Living and keeps the office running smoothly
• Assists with recruiting, interviewing, hiring paperwork, and verifying background checks
• Provides clerical support for the community with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents
• Oversees petty cash fund and keeps petty cash log
• Manages receipts and creates weekly expense reports
• Monitors the front door and checks in visitors
• Coordinates with other support departments such as human resources, payroll and upper management to ensure successful operations
• Manage, collect and record rent for residents at Magnolia Frisco
• Maintain office files and implements an efficient system to access files and records
• Maintain census thru outreach efforts
• Reports to leadership daily census and available rooms
• Ensure all Magnolia Frisco residents have food/supplies based on established par levels
• Manage resident spending accounts
• Payroll review and approval of direct reports
• Collects and forwards invoices to A/P
• Orientation and training oversight of newly hired employees
• Covers Administrator when they are out of the office.]
• Maintain inventory of office supplies: orders new supplies as needed
• Works with Area Director and other leaders to identify and address inefficiencies and opportunities for cost reduction
• Performs other duties as assigned

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Thorough understanding of Magnolia’s policies and practices.
• Valid Driver's License.

Education and Experience:

• High school diploma or equivalent required.
• Some college course work preferred.
• Exceptional reliability and ability to work 8am until 5pm Monday through Friday.
• One year of experience working in an Assisted Living community preferred.

Physical Requirements:

• Must be able to access and navigate the facility.
• Must be able to lift up to 25 pounds at a time.
• Prolonged periods sitting at a desk and working on a computer.
• Nonsmoking building and property.

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Office management: 1 year (Required)
• Assisted living: 1 year (Required)

Ability to Relocate:

• Frisco, TX 75033: Relocate before starting work (Required)

Work Location: In person

Salary : $19