What are the responsibilities and job description for the Administrative Assistant position at magnit-xcelenergy?
Job Summary:
This role is essential in providing comprehensive administrative support to a department or individual, ensuring smooth operations and effective communication within the team. The successful candidate will be responsible for a variety of tasks including word processing, filing, scheduling, and financial record keeping. This position requires a proactive individual who can manage multiple priorities while maintaining a high level of organization and professionalism. Strong communication skills are crucial as this role involves interacting with visitors and team members both in person and through various communication channels.
Responsibilities:
- Provide administrative support including word processing, filing, and faxing.
- Answer phones and direct calls appropriately.
- Receive and direct visitors to the appropriate personnel.
- Schedule meetings and conferences, coordinating logistics as needed.
- Maintain financial records and assist with budget tracking.
- Obtain supplies and manage inventory for the department.
- Sort and distribute mail efficiently.
- Compile and assemble information for reports and presentations.
- Create and modify reports as required.
- Compose basic correspondence on behalf of the department or individual.
- Work on special projects as assigned by management.
Skills:
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills for phone, email, and in-person interactions.
- Ability to handle routine situations with minimal direction.
- Capability to work under deadline pressure while maintaining attention to detail.
- Proficient in Microsoft Office applications.
Qualifications:
- Previous experience in an administrative support role preferred.
This opportunity offers a dynamic work environment where you can develop your administrative skills while contributing to the success of the team. If you thrive in a fast-paced setting and enjoy multitasking, this position could be the perfect fit for you!
13620 Fenway Blvd N, Hugo, MN 5503
3100 Marshall St NE, Minneapolis, MN 55418