What are the responsibilities and job description for the Administrative Assistant position at Magic Hands Car Wash?
We are seeking a detail-oriented and organized Administrative Assistant with HR responsibilities to join our team. This role supports daily administrative operations while assisting with key human resources functions including recruiting coordination, onboarding, employee documentation, and commission reporting.
The ideal candidate is bilingual, highly organized, and comfortable handling confidential employee information.
Key Responsibilities
- Manage and coordinate the full onboarding process for new employees, including preparing onboarding documents, collecting required paperwork, and ensuring new hires complete all required forms
- Process new hire documentation and employee records
- Coordinate recruitment activities including:
- Managing job postings on recruiting platforms such as Indeed and LinkedIn
- Reviewing candidate applications
- Scheduling interviews with hiring managers
- Assist with HR administrative tasks and maintain organized employee files
- Prepare and issue employee disciplinary documentation, including employee warnings, while ensuring proper documentation and compliance with company policies
- Help manage payroll-related data using Paychex (experience preferred but not required)
- Generate reports to ensure accurate commission payments for sales staff
- Maintain confidentiality when handling employee information
- Provide general administrative and HR support as needed
Qualifications
- Bilingual required (English and Spanish preferred)
- Previous administrative or HR-related experience
- Experience assisting with employee onboarding or HR documentation
- Strong organizational, communication, and multitasking skills
- Ability to handle confidential and sensitive information
- Experience with HR or payroll platforms is a plus (especially Paychex)
- Proficiency with standard office tools (email, spreadsheets, document management)
Preferred Skills
- Experience supporting recruiting and onboarding processes
- Familiarity with employee disciplinary procedures and documentation
- Experience using recruiting platforms
What We Offer
- Competitive salary (based on experience)
- Opportunity for growth within the company
- Professional and collaborative work environment
Work Location: In person
Salary : $20