SALES ADMINISTRATIVE COORDINATOR

Maggie Sottero Designs, LLC

Sales Administrative Coordinator

Admin Support / Sales Operations
Reports to: Director, Sales and Customer Programs

Role Summary

The Sales Administrative Coordinator provides essential administrative and sales operations support to the Sales organization, ensuring smooth execution across executive support, sales meetings, Maggie Club initiatives, Stylist Incentive programs, and markets. This role is highly detail driven and operationally focused, maintaining accurate logistics, reporting, and shared assets so Sales leadership and teams can remain focused on driving growth and partner success.

Serving as a trusted second set of eyes and reliable backup across critical workflows, the Coordinator plays a key role in maintaining accuracy, consistency, and operational excellence within the Sales function.

Mission

To enhance sales effectiveness by delivering accurate, proactive, and dependable administrative and operational support that enables the Sales team to perform at its best.

Core Responsibilities

Executive & Administrative Support

• Manage Maggie Club gift purchases, Retailer lunches, and celebration dinners, including invitations and coordination
• Coordinate with stylists to collect and verify payout information for Stylist Incentive Payouts.
• Reconcile VP of Sales AMEX credit card receipts in alignment with Finance timelines
• Coordinate VP of Sales travel logistics as needed

Sales Meetings, Markets & Event Support

• Provide backup support for the Event Coordinator, including timelines, assets, lists, budgets, and communications
• Support event logistics by: 
  • Double checking hotel rooming lists
  • Verifying flight information
  • Managing Runway RSVPs

Sales Operations & Reporting

• Support Stylist Incentive programs as backup and second set of eyes; maintain leaderboard as assigned
• Produce and maintain seasonal promotions reporting
• Manage sales meeting surveys and organize feedback

Systems & Cross-Functional Support

• Audit, update, and maintain Sales SharePoint sites and assets
• Audit, update, and maintain policies and documents on the Retailer portal as needed
• Update, publish, and maintain Stylist Incentive Program leaderboards
• Serve as liaison for Bridal Live and E Style Central
• Provide additional operational and administrative Sales support as needed

Core Competencies

• Exceptional attention to detail and organization
• Strong time management and prioritization skills
• Clear, professional written and verbal communication
• Dependable follow-through and accountability
• Ability to act as a trusted “second set of eyes”
• Calm, solutions-oriented approach in a fast-paced environment

Professional Standards & Values

• Acts with integrity, accuracy, and ownership
• Takes pride in quality and consistency of work
• Maintains a positive, professional presence
• Supports teamwork and operational excellence
• Aligns with the Mission, Vision, and Values of Maggie Sottero Designs

Minimum Qualifications

• Associate’s or Bachelor’s degree preferred
• Experience in administrative or sales operations support
• Proficiency with Microsoft Office and SharePoint
• Experience with travel coordination, expense reconciliation, and event logistics
• Background in sales, retail, fashion, or B2B environments preferred
• Bridal or wholesale experience a plus

Benefits Offered by Maggie Sottero 2025-2026

• Wages- Based on Experience
• Medical – 4 plans through Select Health
• HSA – Employee contributes
• Profit-sharing – discretionary; dependent on profits of the company.
• Dental – Principal.
• Vision- Principal.
• 401k plan – Company matches $.50 up to 5% of income or 2.5%
• Employees can purchase Voluntary Short Term Disability.
• Group Life and AD&D Principal. – Company pays 100%, $15,000
• Accident- Principal. Employees can purchase extra life
• Retirement Plan Profit Sharing Yes, up to company discretion.
• Critical Illness – Principal. Employees can purchase.
• PTO
• *** Holidays – 9 paid holidays/yr. We close Black Friday, and the week between Christmas and New Year and those are not paid. 
• VASA discounted Gym membership

*** Please note that we are closed the day after Thanksgiving, and the week between Christmas and New Years. You may take PTO days to continue to be paid during these closures. If you do not have enough acquired PTO hours during your first year of employment, you may borrow up to 16 hours (2 days) worth of PTO.

Salary : $15,000