What are the responsibilities and job description for the Assistant Admissions Coordinator position at Magen David Yeshivah?
Magen David Yeshivah is seeking a highly motivated and detail-oriented Assistant Admissions Coordinator to support the admissions process for prospective families. The Assistant Admissions Coordinator will work closely with the Director of Admissions to ensure a seamless and efficient admissions experience for families. This individual will play a key role in welcoming new families, organizing admissions-related events, managing application materials, and providing administrative support throughout the admissions cycle.
Responsibilities:
Assist in processing and reviewing student applications, ensuring all required documents are received and complete.
Maintain an organized system for tracking applicant information, documents, and communications.
Serve as the initial point of contact for prospective families, answering inquiries via phone, email, and in-person meetings.
Provide clear, timely, and accurate information about the admissions process, school programs, and application timelines.
Assist in planning and coordinating admissions events such as open houses, tours, information sessions, and parent interviews.
Help with the logistics and organization of events to ensure smooth execution.
Update and maintain the admissions database, ensuring all information is accurate and up to date.
Prepare regular reports on application progress, upcoming events, and trends as requested.
Assist in preparing acceptance letters, rejection letters, and waitlist communications.
Coordinate with the Business Office to ensure a smooth transition for newly accepted students and their families.
Work closely with the Director of Admissions and other school staff, such as the Registrar and Finance Department, to ensure all processes are aligned.
Maintain a high level of professionalism and confidentiality when handling sensitive student and family information.
Provide administrative support to the admissions team, including scheduling interviews, assisting with student assessments, and maintaining records.
Contribute to special projects and initiatives related to the school’s enrollment goals and strategy.
Qualifications:
2-3 years of administrative experience, preferably in an education setting.
Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively.
Excellent verbal and written communication skills, with an ability to interact professionally with families, staff, and other stakeholders.
Proficiency with office software and databases ( MS Office, Google and CRMs) is required; experience with admissions software is a plus.
An appreciation for the mission and core values of the School.
Proficiency in Hebrew language preferred
Detail-oriented, proactive, and able to work independently while collaborating with a team.
Ability to maintain confidentiality and handle sensitive information with discretion.
A warm, friendly, and approachable demeanor, with a genuine interest in helping families navigate the admissions process.
We are an Equal Employment Opportunity employer offering:
Full-time, on-site position. Occasional evening or weekend hours required for events and admissions deadlines.
A competitive salary will be based on education and experience
Comprehensive benefits package
A 403(b) retirement plan with a 5% company match
Tuition Reimbursement
School paid lunch
Continuous school-wide Professional Development
The school year is consistent with the Jewish calendar and closed during the summer.
Now is an exciting time to join us!
About the School:
Established in 1946, the mission of Magen David Yeshivah is to ensure and globally support the continuity of Sephardic communities through education. Its vision is to develop a new, globally recognized center of excellence that prepares students to excel academically, graduate college as well as professional graduate schools, and apply their unique talents in the world to create economically independent and personally fulfilling lives