Legal Secretary

Real Estate Development & Legal Coordinator

Reports To: Principal & General Counsel

About the Company

Our client is a privately owned real estate development firm with a track record of developing premier residential and commercial communities throughout Florida. The company specializes in master-planned communities, land development, homebuilding, and real estate investments. With an entrepreneurial and collaborative culture, employees gain direct exposure to executive leadership and play an active role in shaping high-profile development projects.

Position Overview

We are seeking a highly organized and detail-oriented professional to support legal, real estate, and development-related activities across a diverse portfolio of active projects. This role will partner closely with executive leadership and serve as a key resource in managing contracts, title matters, due diligence, project documentation, closings, and operational processes throughout the development lifecycle.

The ideal candidate has experience working with a real estate developer, homebuilder, title company, or real estate law firm and possesses a strong understanding of real estate transactions, title review, and project coordination.

Key Responsibilities

• Support real estate acquisitions, dispositions, financing transactions, and development projects.
• Review and coordinate contracts, title commitments, surveys, easements, closing documents, and due diligence materials.
• Track critical deadlines, transaction milestones, closing schedules, and post-closing obligations.
• Review title commitments for liens, encumbrances, easements, title exceptions, and other matters affecting development projects.
• Assist with identifying and resolving title defects and transaction-related issues.
• Coordinate with attorneys, title companies, lenders, municipalities, consultants, and other project stakeholders.
• Maintain project records, development files, transaction documents, and internal reporting systems.
• Create and manage Excel-based trackers, schedules, reports, and project dashboards.
• Develop and improve workflows, SOPs, filing systems, and document management processes.
• Leverage technology, AI tools, and automation platforms to increase efficiency and organization.
• Support special projects and strategic initiatives as assigned by executive leadership.

Qualifications

• 5 years of experience with a real estate developer, homebuilder, title company, real estate law firm, or related organization.
• Strong understanding of title commitments, surveys, easements, liens, closings, and real estate transactions.
• Ability to identify and assist in resolving title and legal issues impacting development projects.
• Advanced proficiency in Microsoft Excel and document management systems.
• Experience creating workflows, checklists, SOPs, and process improvements.
• Comfortable utilizing AI and technology tools to improve productivity and organization.
• Strong communication, organizational, and project coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience supporting land development, master-planned communities, or homebuilding operations.
• Paralegal certification or legal support experience in commercial real estate.
• Experience working directly with executive leadership teams.

Why Join Us?

• Direct exposure to executive leadership and strategic decision-making.
• Opportunity to work on premier residential and commercial development projects.
• Collaborative, entrepreneurial culture with significant visibility and impact.
• Long-term growth potential within a respected and established real estate organization.