What are the responsibilities and job description for the Legal Secretary position at The Florida Bar?
Legal Secretary
#4163 | 4160
Lawyer Regulation | Miami
Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience.
Essential Duties and Responsibilities:
Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.).
Types and finalizes drafted pleadings and correspondence.
Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
Answers telephone and makes case notes in the case management system regarding call.
Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily.
Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system.
Misc. (Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel).
Other duties as assigned.
Knowledge:
- Correct spelling, punctuation and grammar
- Standard business formats and styles
- Adobe Acrobat
- Legal terminology
- Style and format of legal pleadings
- Office procedures and practices
- Computers, printers, facsimile machines, copiers, and scanners.
Skills:
- MS Office (Outlook, Word and Excel)
- Use of databases
- Basic arithmetic
- Use of personal computer
Abilities:
- Type sixty (60) correct words per minute
- Pay attention to detail
- Type letters, memoranda and pleadings in correct format
- Create ADA compliant forms and documents using Adobe
- Organize and prioritize work
- Communicate effectively and professionally, both verbally and in writing
- Handle multiple tasks
- Operate well under pressure and in a team atmosphere
- Tactfully manage difficult situations
- Demonstrate initiative in group projects and individual settings
- Consistently provide an excellent service-oriented attitude
- Sit for long periods of time
- Hear and converse over the telephone, and key/work frequently on a computer.
- Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in an in-office position, located in Miami, Florida and is not a remote position.