What are the responsibilities and job description for the Administrative Assistant position at Madrid Amalgamated Group?
Description
STRENGTH IS OUR LEGACY. It's our past and our promise for the future. Because we don't just repair and inspect structures. We restore integrity, ensure safety, and build resilient communities.
Ray Engineering is at its best when every member of our team feels respected, included, and empowered—when everyone can show up as themselves and do their best work every day. We are a dynamic structural remediation firm specializing in restoring and strengthening structures, ensuring safety, and building resilient communities. Our projects are a testament to our dedication to quality, innovation, and integrity. Join us and be a part of a team that makes a tangible difference in the world around us.
What We Offer
Comprehensive Health Benefits: We believe in taking care of our team, which is why we pay 100% of our employees' health insurance premiums. Your health and well-being are paramount.
Career Growth: As a rapidly expanding company, we provide numerous opportunities for career advancement and professional development. Here, your ambitions are supported, and your career can flourish.
Dynamic Work Environment: Be part of a team that's building the future. Our diverse projects offer unique challenges and the chance to work on groundbreaking solutions that have a tangible impact.
Inclusive Culture: At Ray Engineering, we foster a supportive and inclusive environment where every voice is heard and valued. We believe in the power of diverse perspectives to drive innovation and success.
Commitment to Excellence: We adhere to the highest standards in all our endeavors. Our commitment to quality and precision ensures that we deliver the best results for our clients and communities.
Join us at Ray Engineering, where your skills and aspirations come to life. Explore a rewarding career with us and be part of a company that is not only growing but leading the way in engineering excellence.
About The Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our engineering team. This role focuses on producing professional reports, coordinating inspections, and managing project documentation. Prior experience in the architecture, engineering, or construction (AEC) industry is highly preferred.
Key Responsibilities
Qualifications
STRENGTH IS OUR LEGACY. It's our past and our promise for the future. Because we don't just repair and inspect structures. We restore integrity, ensure safety, and build resilient communities.
Ray Engineering is at its best when every member of our team feels respected, included, and empowered—when everyone can show up as themselves and do their best work every day. We are a dynamic structural remediation firm specializing in restoring and strengthening structures, ensuring safety, and building resilient communities. Our projects are a testament to our dedication to quality, innovation, and integrity. Join us and be a part of a team that makes a tangible difference in the world around us.
What We Offer
Comprehensive Health Benefits: We believe in taking care of our team, which is why we pay 100% of our employees' health insurance premiums. Your health and well-being are paramount.
Career Growth: As a rapidly expanding company, we provide numerous opportunities for career advancement and professional development. Here, your ambitions are supported, and your career can flourish.
Dynamic Work Environment: Be part of a team that's building the future. Our diverse projects offer unique challenges and the chance to work on groundbreaking solutions that have a tangible impact.
Inclusive Culture: At Ray Engineering, we foster a supportive and inclusive environment where every voice is heard and valued. We believe in the power of diverse perspectives to drive innovation and success.
Commitment to Excellence: We adhere to the highest standards in all our endeavors. Our commitment to quality and precision ensures that we deliver the best results for our clients and communities.
Join us at Ray Engineering, where your skills and aspirations come to life. Explore a rewarding career with us and be part of a company that is not only growing but leading the way in engineering excellence.
About The Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our engineering team. This role focuses on producing professional reports, coordinating inspections, and managing project documentation. Prior experience in the architecture, engineering, or construction (AEC) industry is highly preferred.
Key Responsibilities
- Report Production: Prepare, format, and proofread engineering reports to ensure accuracy, consistency, and adherence to company standards.
- Inspection Coordination: Schedule and track inspections, confirming details with engineers, field staff, and clients.
- Scheduling & Calendar Management: Maintain inspection and project schedules, meeting deadlines, and managing changes effectively.
- Project Documentation: Organize, file, and maintain accurate project records in both digital and physical formats.
- Team Support: Assist engineers and project managers with administrative and project-related tasks as needed.
Qualifications
- Previous administrative experience required; AEC industry background strongly preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and PDF editing tools.
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to handle multiple priorities in a fast-paced environment.
- Reliable, proactive, and able to work independently while supporting multiple team members.
- Experience with inspection scheduling or construction materials testing workflows.
- Familiarity with engineering or project management software.
