What are the responsibilities and job description for the First Deputy Clerk position at Madison County Government?
POSITION: First Deputy Clerk (Republican)
DEPARTMENT: Voter Registration
WORK SCHEDULE: 8:00 a.m.-4:00 p.m., M-F
JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)
STATUS: Full-time FLSA STATUS: Non-exempt
To perform this position successfully, an individual must be able to perform their essential duty satisfactorily. The requirements listed in this document represent the knowledge, skills, and/or abilities needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent serves as First Deputy Clerk for Voter Registration and is responsible for registering voters and maintaining voter registration documents.
Duties
Registers new voters by entering required information into a computer terminal, on precinct cards, office cards, and other appropriate forms received from city, county, state, and federal agencies and precinct committee people.
Processes transfers and name changes of registered voters who have moved by entering new information into a computer terminal and typing on precinct cards, office cards, and other appropriate forms received from city, county, state, and federal agencies and precinct committee persons.
Certify signatures on petitions filed by prospective candidates by verifying that the signee is a registered voter in the correct ward and precinct in the County.
Maintains all precinct voter lists by deleting the names of persons who are no longer eligible due to death or change of residence outside the County or felony (disfranchisement). Purge voters from the computer, precinct files, and office files as Federal Law requires.
Maintains voter records, alphabetically in office files and by precinct in books. Files all voter records for convenient retrieval. Records vote records after the election in computer terminals, office record cards, and other appropriate records. Track all applications,
cancellations
, and report totals to the State Election Commission.
Types registration forms, transfer cards, door-to-door listings, and other related documents, as required.
Assists absentee personnel in verifying if a voter is registered.
Change address information on the computer terminal, in precinct books, and in record bins. Answer telephones and greet office visitors. Determine the nature of calls, respond to inquiries, and/or route callers to the appropriate person or department.
Verifies party voting history of individuals seeking partisan employment in the County.
Assists in updating appropriate changes in voter lists to coincide with new precinct boundaries established by the County or cities, and effects changes on computer terminal, office records, and precinct records.
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DEPARTMENT: Voter Registration
WORK SCHEDULE: 8:00 a.m.-4:00 p.m., M-F
JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)
STATUS: Full-time FLSA STATUS: Non-exempt
To perform this position successfully, an individual must be able to perform their essential duty satisfactorily. The requirements listed in this document represent the knowledge, skills, and/or abilities needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent serves as First Deputy Clerk for Voter Registration and is responsible for registering voters and maintaining voter registration documents.
Duties
Registers new voters by entering required information into a computer terminal, on precinct cards, office cards, and other appropriate forms received from city, county, state, and federal agencies and precinct committee people.
Processes transfers and name changes of registered voters who have moved by entering new information into a computer terminal and typing on precinct cards, office cards, and other appropriate forms received from city, county, state, and federal agencies and precinct committee persons.
Certify signatures on petitions filed by prospective candidates by verifying that the signee is a registered voter in the correct ward and precinct in the County.
Maintains all precinct voter lists by deleting the names of persons who are no longer eligible due to death or change of residence outside the County or felony (disfranchisement). Purge voters from the computer, precinct files, and office files as Federal Law requires.
Maintains voter records, alphabetically in office files and by precinct in books. Files all voter records for convenient retrieval. Records vote records after the election in computer terminals, office record cards, and other appropriate records. Track all applications,
cancellations
, and report totals to the State Election Commission.
Types registration forms, transfer cards, door-to-door listings, and other related documents, as required.
Assists absentee personnel in verifying if a voter is registered.
Change address information on the computer terminal, in precinct books, and in record bins. Answer telephones and greet office visitors. Determine the nature of calls, respond to inquiries, and/or route callers to the appropriate person or department.
Verifies party voting history of individuals seeking partisan employment in the County.
Assists in updating appropriate changes in voter lists to coincide with new precinct boundaries established by the County or cities, and effects changes on computer terminal, office records, and precinct records.
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