Office Administrative Assistant

Job Summary
We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or route calls as needed
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Assist with calendar management, scheduling appointments, meetings, and managing executive or team calendars efficiently
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide clerical support such as proofreading documents, preparing reports, and managing correspondence
• Handle office supplies inventory and coordinate with vendors for procurement when necessary

Requirements

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic data entry skills
• Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Experience with front desk duties, customer service, or medical/dental receptionist roles is a plus
• Knowledge of office equipment such as multi-line phone systems, fax machines, and printers
• Strong phone etiquette and excellent communication skills to provide superior customer support
• Ability to maintain confidentiality and demonstrate professionalism at all times
• Personal assistant or calendar management experience is advantageous

Join us to be a key contributor in creating a productive and positive office environment! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting our team’s success.

Pay: $22.12 - $26.65 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Life insurance
• Parental leave
• Retirement plan

Ability to Relocate:

• Denham Springs, LA 70726: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $27