What are the responsibilities and job description for the Administrative Assistant position at DOJ-Office of the Attorney General?
About this Job
The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for an Administrative Assistant. Salary offered will be commensurate with the qualifications and experience of the candidate selected.
The position will be domiciled in Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications.
To Apply: Click on "Apply link above and complete an electronic application which may be used for this vacancy as well as future job opportunities. Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:
- Application Received - Your application has been submitted successfully.
- Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
- Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
- Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.
- Position Filled - Someone has been selected for the position.
- Position Cancelled - The agency has decided not to fill the position.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795.
Samantha Kelley
HR Supervisor
Minimum Qualifications
MINIMUM QUALIFICATIONS:
- High school diploma;
- Five (5) years secretarial experience or a college degree may be substituted for a portion of the required work experience;
- Must possess a valid driver's license.
- Professional level administrative assistant experience;
- Proficient in drafting and preparing routine correspondence and proofreading;
- Ability to multi-task, prioritize, and effectively manage time;
- Must be professional, responsible, reliable, and discreet;
- Proficient with computer and work processing software;
- Detail - oriented and self motivated.
Job Specification
The duties of an Administrative Assistant shall include, but are not limited to the following:
- Provide administrative support for the Litigation Division;
- Perform recurring duties independently;
- Prepare, type, and format memoranda, transmittals, and other records;
- Organize and maintain paper and electronic records;
- Maintain the administrative records for time, travel, and expenses;
- Schedule and create calendar invites for meetings, hearings, and other appearances;
- Perform additional responsibilities as assigned by attorneys and supervisors.
Job Duties and Other Information
The position of Administrative Assistant may consist of, but are not limited to, the following duties:
- Answer telephone calls, take messages, and direct calls to appropriate staff;
- Prepare, proofread, and edit correspondence, reports, and other materials;
- Ensure all documents and records are accurately mailed, submitted, a/or forwarded to the appropriate party;
- Handle administrative documentation;
- Establish and maintain electronic files for identifying, recording, and classifying stored date;
- Extract, assemble, and merge stored information to create new documents;
- Prepare materials needed for meetings, such as agendas, handouts, binders, etc.;
- Operate all office equipment necessary for the production of documents and records.
Benefits for unclassified employees are determined by the individual hiring authority.
Salary : $37,294 - $56,722