What are the responsibilities and job description for the Administrative Assistant position at Machine Time, Inc.?
About Us
Machine Time is a custom CNC machining company producing high-quality, tight-tolerance parts for the aerospace and defense industries. We're growing fast and looking for people who want to grow with us. Join us in our mission to Make Manufacturing Sexy!® Recent grads welcome.
The Role
You'll be the primary point of contact for Machine Time and the person who keeps our office running smoothly. This is a high-demand role where accuracy matters — deadlines must be met and work completed without errors. You'll report to the Operations Manager and touch nearly every part of the business, making it ideal for someone who wants to build a career, not just hold a job.
What You'll Do
- Manage calendars, schedules, meetings, and travel arrangements — including digital vacation calendars
- Handle incoming/outgoing communications and draft and proofread correspondence
- Greet visitors and keep the office organized, stocked, and running
- Assist with financial tasks and record keeping as needed (QuickBooks experience a plus)
- Support HR tasks such as onboarding and personnel records
- Help ensure compliance with company policies and requirements
- Organize company events, milestones, and celebrations
What We're Looking For
- Must be 18 or older and a U.S. citizen
- Proficient with Microsoft Office; solid typing skills
- Organized, detail-obsessed, and able to meet deadlines with error-free work
- Discreet — you'll handle confidential information daily
- Self-motivated problem-solver who thrives in a fast-paced, changing environment
Schedule & Pay
- Part-time: Monday-Friday, consistent daily hours (less than 8 hours per day)
- Set schedule for the first 30 days; hours and days reassessed afterward based on business needs and performance
- $18.50-$21.00 per hour, based on experience
Benefits & Perks
- Full-time team members are eligible for a comprehensive benefits package: Health, Dental, and Vision insurance; Paid Maternity and Paternity leave; and 401(k)
- Advancement opportunities in a growth-centric culture — many of our employees now hold different titles than the ones they started with
- Bright, clean facility kept at 68°F year-round
Machine Time, Inc. | machinetime.com
Equal Opportunity Employer
Pay: $18.50 - $21.00 per hour
Work Location: In person
Salary : $19 - $21