What are the responsibilities and job description for the Administrative Assistant position at IB Products?
POSITION TITLE: ADMINISTRATIVE ASSISTANT
REPORTS TO: PLANT MANAGER
POSITION SUMMARY: Provides administrative support, including sales support, new product and service quotes, responses, and filing
REQUIRED ATTRIBUTES: Must be well-organized, flexible, able to coordinate and follow up on numerous assignments. Trustworthy and reliable in handling various confidential information. Accuracy in written products essential. Attention to detail required.
SKILLS REQUIRED:
- Excellent written and verbal communication
- PC skills, including spreadsheet use and development (including basic formulas), and word processing
- Data entry skills
- Math skills
SALES SUPPORT:
· Quoting: copy prints, prepare worksheets, outside jobbing
· Prepare purchase orders as needed
· Prepare for customer visits/greet visitors
· Type quotes and correspondence
· Maintain files (quotes, correspondence, service pricing, efficiency performance records)
· Field/screen telephone calls
· Maintain customer address book
· Handle customer inquiries
OTHER:
· Labor entry
· Pick up/sort/distribute mail/faxes
· Make copies
· Send faxes
· Transcribe notes
· Participate in staff and visitor meetings
· Filing
· Other projects as assigned
: None specified
: Normal office environment
: None
: Near acuity and accommodation are required for reading computer screens, reports and normal office documents.
: Normal (job includes considerable telephone contact)
: the employee is subject to:
- Normal office environment
- Occasional contact with noise levels and other hazards on the production floor
The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.
Pay: $19.00 - $24.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $19 - $24