Construction MWBE Coordinator

M To-Pros Development Inc. is an MWBE certified Construction Project Management and Project Controls company based out of New York and New Jersey. We are seeking a talented MWBE Coordinator for a large scale public design-build project.

The candidate will need excellent interpersonal skills along with the ability to work professionally as a team player in a fast-paced deadline orientated environment. Understanding of and a keen interest in the construction industry is essential.

The following are anticipated responsibilities:

• Maintain confidentiality of sensitive and confidential matters and information
• Attend M/WBE outreach events and activities, as needed
• Maintain database of M/WBE companies who express interest in the project
• Monitor and evaluate contracts, subcontracts, invoices, purchase requisitions, reports, MWBE plans and other documentation for compliance with the program’s M/WBE policies. Develop tracking sheets for program documentation.
• Perform updates to the MWBE tracking documents - monitor and update subcontractor/subconsultant payments, contract values, goals & commitments
• Maintain and update M/WBE data management system and other databases
• Conduct outreach and review payment verifications from M/WBE firms
• Analyze progress toward attainment of goals and identify ways to improve progress
• Coordinate MWBE Quarterly Meetings, update and distribute meeting agenda, and review meeting minutes
• Provide information and assistance to contractors and subcontractors related to M/WBE Program
• Review requests for waiver from Design Build firms, determine potential M/WBE participation in waiver requests and review the Good-Faith-Efforts toward attaining theM/WBE goals
• Assist with investigations of alleged violations of the M/WBE Programs, as needed
• Provide support with the development of monthly, quarterly and/or annual reports on the programs’ progress toward the M/WBE goals
• Create checklist/documents to be used during site visits. Conduct field evaluations of contractors' utilization of M/WBE subcontractors, as needed.

Skills

• Computer skills that include operational knowledge of Microsoft Office, Access and other databases.
• Experience with NYS Contract System (B2GNow) is highly desirable.
• Strong analytic and computer skills, including proficiency using Microsoft Word, Excel
• Access queries and reports.
• Ability to plan work and carry through to completion without close supervision.
• Excellent verbal and written communication skills; a strong client service ethic; keen interpersonal skills; and the ability to collaborate with internal and external stakeholders at various organizational levels.

Minimum Job Requirements

• Education: Associate degree or Bachelor degree in closely related field
• Experience: Minimum of 3 years’ experience in compliance of SBE, DBE, MBE and WBE-related program implementation
• Candidates must be familiar with New York State and New York City laws and regulations regarding M/WBE programs.