MWBE Coordinator

Job Title:         MWBE Coordinator

Location:         Midtown Manhattan

Pay Scale:        $47 per hour

Hours:             Full-time (8am-5pm)

Submit by:       Immediately (by January 7, 2026, by noon)

                       info@haas-media.com

Summary:

The MWBE Coordinator will support our Program Management Services for a New York City infrastructure project. The candidate will need excellent MWBE compliance experience. The candidate will need excellent interpersonal skills along with the ability to work professionally as a team player in a fast-paced deadline orientated environment. Understanding of and a keen interest in the construction industry is essential.

The following are anticipated responsibilities, minimum qualification requirements and preferred skills:

Key Responsibilities:

• Maintain confidentiality of sensitive and confidential matters and information
• Attend M/WBE outreach events and activities, as needed
• Maintain database of M/WBE companies who express interest in the project.
• Monitor and evaluate contracts, subcontracts, invoices, purchase requisitions, reports, MWBE plans and other documentation for compliance with the program’s M/WBE policies.
• Develop tracking sheets for program documentation.
• Perform updates to the MWBE tracking documents - monitor and update subcontractor /subconsultant payments, contract values, goals & commitments
• Maintain and update M/WBE data management system and other databases
• Conduct outreach and review payment verifications from M/WBE firms
• Analyze progress toward attainment of goals and identify ways to improve progress
• Coordinate MWBE Quarterly Meetings, update and distribute meeting agenda, and review meeting minutes
• Provide information and assistance to contractors and subcontractors related to M/WBE Program
• Review requests for waiver from Design Build firms, determine potential M/WBE participation in waiver requests and review the Good-Faith-Efforts toward attaining the M/WBE goals
• Assist with investigations of alleged violations of the M/WBE Programs, as needed
• Provide support with the development of monthly, quarterly and/or annual reports on the programs’ progress toward the M/WBE goals
• Function (CUF). Create checklist/documents to be used during site visits. Conduct field evaluations of contractors' utilization of M/WBE subcontractors, as needed.

Qualifications & Skills:

• Computer skills that include operational knowledge of Microsoft Office, Access and other databases.
• Experience with NYS Contract System (B2GNow) is highly desirable.
• Strong analytic and computer skills, including proficiency using Microsoft Word, Excel and
• Access queries and reports.
• Ability to plan work and carry through to completion without close supervision.
• Excellent verbal and written communication skills; a strong client service ethic; keen
• interpersonal skills; and the ability to collaborate with internal and external stakeholders at various organizational levels.

Minimum Job Requirements:

• Education: Associate degree or Bachelor degree in closely related field
• Experience: Minimum of 3 years’ experience in compliance of SBE, DBE, MBE and WBE- related program implementation
• Candidates must be familiar with New York State and New York City laws and regulations regarding M/WBE programs.