What are the responsibilities and job description for the PERSONNEL SPECIALIST position at Lynwood Unified School District?
Lynwood USD
Personnel Specialist
CLASS CODE
800050
SALARY
$30.06 - $36.53 Hourly
$2,404.62 - $2,922.00 Biweekly
$5,210.00 - $6,331.00 Monthly
$62,520.00 - $75,972.00 Annually
ESTABLISHED DATE
June 08, 2006
REVISION DATE
May 15, 2023
- Basic Function
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The job of a Personnel Specialist is done for the purpose/s of examining and performing a variety of specialized human resources duties related to the recruitment, credentialing, selection, classification, compensation, and processing of new classified and certificated personnel; serving as a technical resource to District employees and the general public regarding personnel functions, activities, policies, procedures, regulations and negotiated language; preparing, maintaining, and evaluating a variety of manual and automated personnel files, records, and reports; and assisting in ensuring that personnel functions conform to all applicable regulatory requirements.
This job reports to DESIGNATED ADMINISTRATOR.
- Representative Duties
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Essential Functions
Administers a wide variety of personnel activities, policies, and programs (e.g. advertise positions, process applications, verify employment, new employee orientation functions, contracts, compensation schedule, etc.) for the purpose of conforming to District policies and relevant laws, contracts, and agreements.
Analyzes testing psychometrics (e.g. reliability analyzes and examination validation (face, content) studies, etc.) for the purpose of ensuring use and development of legally defensible testing materials and improving and refining testing tools and practices.
Assists with maintaining department websites and other on-line sites or systems for the purpose of delivering service in compliance with established guidelines.
Assists in the planning, coordination, and implementation of a cohesive classification and compensation study for the District (e.g. internal alignment, market study, trends, job analysis, salary study, etc.) for the purpose of recommending classification actions, addressing reclassification requests, and supporting programs and services.
Attends and participates in a variety of meetings, conferences, in-services, and District events and activities (e.g. professional development, district special events, employee recognition and retirement ceremonies, etc.) for the purpose of providing professional/articulate communication and presentation, and implementing services and/or programs within established time frames and in compliance with related requirements.
Communicates with other district employees, departments, administrators, applicants, and the public for the purpose of providing information and assistance concerning employment, recruitment, personnel records, and/or labor relations and related legal requirements.
Coordinates employment process (e.g. writing/editing job descriptions, advertising, processing applications, preparing screening criteria, administering/evaluating tests, scheduling interviews, processing new personnel, explaining benefits, etc.) for the purpose of meeting District staffing requirements while complying with established guidelines.
Develops a wide variety of written annual reports (e.g. state, federal, and county reports, forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting statistical data, activities, providing written reference, and/or conveying information.
Informs employees and applicants regarding a variety of procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action, and/or referring to someone else if appropriate.
Interprets contract language, education codes, Merit system, PC rules and regulations, and employment regulations for the purpose of ensuring compliance with regulatory requirements.
Maintains confidential and nonconfidential, manual, and electronic documents, files, and records (e.g. labor contracts, vacancy listings, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines.
Meets and coordinates with incumbents to review job descriptions for document improvement, job relevance, and identification of critical job requirements for the purpose of ensuring proper testing and training.
Monitors a variety of processes and develops partnerships with businesses (e.g. applications, eligibility lists, vacancy status, recruitment, etc.) for the purpose of ensuring efficient processing of applicants and employees; addressing position requirements; responding to District recruitment, selection, and retention needs; and adhering to legal and/or administrative requirements.
Prepares and maintains a variety of records and reports related to classified and certificated personnel information (e.g. District and Personnel Commission web pages postings, employee credentials, seniority, assigned activities, educational units, automated personnel and salary records, etc.) for the purpose of providing documentation and information to others and assuring accuracy of input and output data.
Presents information on a variety of topics (e.g. labor relations, affirmative action, employment, etc.) for the purpose of conveying information and/or making recommendations regarding District services.
Researches information required to manage assignments including reviewing relevant policies and current practices for the purpose of developing new programs/services, ensuring compliance with legislative requirements, securing general information for planning, and/or responding to requests.
Responds to written and verbal inquiries related to personnel processes from a variety of internal and external sources for the purpose of resolving problems; providing information, and/or referring to appropriate personnel.
Serves as a liaison to committees, organizations, and/or District on behalf of the Human Resources Officer for the purpose of conveying and/or gathering information required for District operations.
Supports assigned administrative personnel and department staff for the purpose of assisting in the performance of their work activities.
Marginal Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. - Initial/Minimum Qualifications
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EDUCATION AND EXPERIENCE:
- Associate's degree in a job related field.
- Two (2) years of job related experience.
- Any other combination of education, training, and experience, which demonstrates that the applicant is likely to possess the required skills, knowledge, or abilities, may be considered.
- Knowledge, Skills, Abilities and Working Conditions
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SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: planning and managing projects; preparing and maintaining accurate records; operating standard office equipment; webpages; utilizing pertinent software applications; and testing applicants.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel practices applied within a school district environment; system rules and regulations; principles, techniques and methods of employee recruitment, credentialing, selection, classification, compensation and processing; contract language, codes, regulations & laws related to job functions; bargaining unit contracts and salary schedules; and district organization, operations, policies, and objectives.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: interpreting contract language and merit codes; maintaining confidentiality; establishing and maintaining effective working relationships; communicating with diverse groups; working with detailed information and frequent interruptions; interpreting, applying, and explaining rules, regulations, policies, and procedures; determining appropriate action within clearly defined guidelines; and adapting to changing priorities.
Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.
Required Testing Certificates and Licenses Pre-Employment Job-Related Proficiency Test None Specified Continuing Educ. / Training Clearances None Specified Criminal Background Check
Drug Test Clearance
Pre-Employment Fingerprinting and TB TestingFLSA Status Non Exempt
Salary : $5,210 - $6,331
