What are the responsibilities and job description for the Fuel Compliance Specialist position at LV Petroleum?
Fuel Compliance Specialist
LV Petroleum LLC
Location: Las Vegas, NV (Corporate Office – 7210 Placid St, Las Vegas, NV 89119)
Department: Tax / Accounting & Finance
Role Summary
As Fuel Compliance Specialist at LV Petroleum, you will own the end-to-end execution of all fuel tax compliance and reporting across federal and multi-state jurisdictions. You will ensure that gallons, transactions, and tax filings reconcile accurately across our growing network of travel centers, gas stations, and bulk fuel movements.You will serve as the critical day-to-day operator bridging Tax, Licensing, Accounting, Operations, and ITteams in a fast-paced, high-volume fuel retail and travel center environment. Accuracy in this role directly supports LV Petroleum’s continued expansion while minimizing audit risk and ensuring full regulatory compliance.Core ResponsibilitiesTax Filings & Reporting
- Prepare, review, and file all fuel-related tax returns, including:
- Federal excise tax returns (e.g., Forms 720, 8849)
- State motor fuel tax returns
- Environmental, inspection, and other fuel-related fees
- Monitor and apply tax rate changes across all operating jurisdictions as the company expands.
Reconciliation & Controls
- Perform detailed gallon reconciliations across:
- Rack and terminal activity
- Bulk inventory and fuel dispensing systems
- General ledger
- Filed tax returns
- Validate correct tax treatment for all fuel transactions (taxable vs. exempt, dyed vs. clear diesel, interstate vs. intrastate movements).
- Identify, investigate, and resolve discrepancies between physical gallons, system-recorded gallons, and reported gallons.
- Build and maintain repeatable reconciliation processes and robust internal controls.
- Partner closely with Accounting to correct any misclassified or miscoded fuel transactions.
Licensing & Permitting
- Track, maintain, and renew all fuel licenses, permits, and registrations across current and new jurisdictions.
- Support rapid expansion into new states or terminals by handling registration setup and ongoing compliance requirements.
Systems, Process & Audit Support
- Ensure ERP systems, rack/terminal interfaces, and tax software correctly reflect fuel tax logic and mappings.
- Collaborate with IT and data teams to resolve system issues and drive automation of reconciliations and reporting.
- Maintain comprehensive, audit-ready documentation (schedules, exemption certificates, transaction details).
- Actively support and respond to state and federal fuel tax audits.
Required Qualifications (Non-Negotiable)
- 3–7 years of hands-on experience in fuel tax compliance, indirect tax, or energy sector compliance.
- Direct experience preparing and filing multi-state motor fuel tax returns (federal states).
- Proven track record reconciling high-volume gallon-level data from rack/terminal, inventory, and retail dispensing systems.
- Strong working knowledge of:
- Federal excise tax rules and forms
- State motor fuel tax regimes
- Dyed vs. clear fuel regulations
- Interstate/intrastate fuel movement rules
- Advanced Excel proficiency (large datasets, complex reconciliations, PivotTables, etc.).
- Experience with fuel tax or indirect tax software (Avalara, Sovos, or equivalent).
- ERP experience (NetSuite, SAP, or similar).
What Success Looks Like at LV Petroleum
- Zero material discrepancies in gallon reconciliations and clean tax filings.
- Smooth support during company growth and new state expansions.
- Strong cross-functional collaboration that improves processes and reduces manual work over time.
- Proactive identification of compliance risks in a multi-state retail fuel operation.
This is a high-impact individual contributor role ideal for someone who thrives on detail, loves making complex data tie out perfectly, and wants to grow with a dynamic, acquisition-active fuel and travel center company.
What We Offer
- Competitive base salary performance bonus
- Comprehensive benefits package (medical, dental, vision, 401(k), paid time off)
- Opportunity to play a key role in a rapidly expanding national brand
- Collaborative, growth-oriented culture in Las Vegas
This is an excellent opportunity for a fuel savvy tax compliance specialist who enjoys the fast-paced travel center and retail fuel industry.