Finance Administrative Assistant

Management reserves the right to change the essential duties of this position description from time to time as necessary. POSITION OVERVIEW:This position will provide administrative support to the finance department and other departments as assigned by the CFO. Answer telephone calls and direct callers to the proper team member, as applicable. Prepare correspondence and maintain department files. Perform complex clerical work in an accurate and efficient manner, which may at times involve independent judgment. Will use a computer, telephone, photocopier, telecopy, binding, and postage machine on an on-going basis.This position ensures the confidentiality, security and accuracy of guest’s and team member’s records, and promotes positive guest and team member relations. Strong written and verbal communication skills are required and outstanding guest service to fellow team members, guests, vendors, etc. is expected. Regular attendance is required, and on occasion, later hours or weekend time may be required with project deadlines and a neat well-groomed professional appearance is essential at all times.SUPERVISORY RESPONSIBILITY:This position does not have any supervisory duties. ESSENTIAL FUNCTIONS:The essential function of the Finance Administrative Assistant includes but not limited to:Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department, including training and conference arrangements.Organizes and prioritizes large volumes of information, plus sorts and distributes mail.Prepares and distributes invoices, Accounts Receivable statements, and follow-up letters.Assists with promotional audits.Assists with annual guest win/loss statements and W-2Gs.Assists in preparation of Excel based spreadsheets requiring advanced knowledge of Excel and other Microsoft programs.Handles confidential and non-routine information and maintains files (electronic or otherwise) as needed.Works independently and within a team on special, nonrecurring and ongoing projects.Prepares and designs general correspondence, memos, charts, tables, graphs, business plans and other reports as needed. Proofreads reports/copies for spelling, grammar, layout, and formatting errors and makes appropriate changes. Responsible for accuracy and clarity of final copy.Performs specialized technical clerical work involving independent judgment and requires accuracy and speed.Assists with ordering and maintaining department supplies, equipment and furniture for department staff and maintaining the appearance of the front office area.Act as a liaison with other departments and outside agencies.Promote guest and team member relations in person, on the phone, and through correspondence.Analytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Self-starter.Understands and adheres to all regulatory, Tribal, Casino and department rules, regulations, policies, and procedures.Performs other duties as assigned.EDUCATIONAL REQUIREMENTS:A Bachelor’s Degree in Business Administration or related field required, and/or a combination of equivalent education and experience will be considered.SKILLS, KNOWLEDGE, AND EXPERIENCE REQUIREMENTS:A minimum of three (3) years of experience as an Administrative Assistant is required. A background in Finance (including accounts receivable) preferred. Strong communication and organizational skills are required. Work requires an extensive knowledge of business writing and an excellent command of the English language. Must have working knowledge and operation of office administrative procedures and standard office equipment. Ability and proficiency to use a computer is required. Proficient in Microsoft Office, including World, Excel, PowerPoint, and Outlook required, including preparation of Power Point presentations and graphs, etc. An advanced level of Excel is required for this position. This position will have a skills test administered as part of the interview process. Must maintain a professional appearance and provide a positive company image to the public. High level of interpersonal skills required to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Strong business writing skills are required. Must be 21 and older and have the ability to obtain and retain a Washington State Class III Gaming License; successfully pass a pre-employment drug screen.PHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. While performing the duties of this position, the team member is frequently required to stand; walk; use hands to finger, handle, feel; or grip objects, stretch and/or reach with hands and arms; stoop; crouch or work in cramped or awkward positions; repetitive motions. This person may regularly lift and/or move up to 30 pounds. Specific vision abilities required by this position include close vision, distance vision, depth perception, and ability to adjust to focus.ENVIRONMENT:The environment characteristics described here are representative of those a team member encounters while performing the essential functions of the position.Primarily indoors and may be exposed to heavy smoke and fluctuations in temperature while in and around the Casino and/or Hotel. May also, from time-to-time, be exposed to noise from slot machines, customers, music and public announcement system, as is common in a Casino and/or Hotel environment.