What are the responsibilities and job description for the Administrative Assistant position at Long Island University?
Summary
Job Description
The Administrative Assistant provides essential administrative, operational, and compliance support to the Physician Assistant (PA) Program at Long Island University - Brooklyn. This position supports program leadership, faculty, and students while ensuring continuity of operations and documentation necessary for ongoing compliance with ARC-PA 6th Edition accreditation standards.
The role is central to the daily functioning of the PA Program and supports student services, admissions processes, data tracking, and program documentation. This a full-time, in-person position.
Key Responsibilities
LIU Brooklyn campus enables students to realize their full potential as ethically grounded, intellectually vigorous, and socially responsible global citizens. The campus offers more professional programs in health care than any other campus in the New York metropolitan area, including the Arnold and Marie Schwartz College of Pharmacy & Health Science, and The Harriet Rothkopf Heilbrunn School of Nursing. LIU Brooklyn is home to Kumble Theater for the Performing Arts, a dynamic performance venue designed to nourish students’ artistic exploration, and Division I sports teams.
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.
Job Description
The Administrative Assistant provides essential administrative, operational, and compliance support to the Physician Assistant (PA) Program at Long Island University - Brooklyn. This position supports program leadership, faculty, and students while ensuring continuity of operations and documentation necessary for ongoing compliance with ARC-PA 6th Edition accreditation standards.
The role is central to the daily functioning of the PA Program and supports student services, admissions processes, data tracking, and program documentation. This a full-time, in-person position.
Key Responsibilities
- Provide general administrative support to the PA Program
- Manage program email and phone communications
- Schedule meetings, interviews, and program events
- Prepare meeting agendas and record meeting minutes
- Maintain student, faculty, and program records in accordance with FERPA
- Assist with admissions activities including interview scheduling and applicant communication
- Maintain rosters, databases, and program tracking documents
- Assist with preparation and organization of accreditation and assessment documentation
- Coordinate room reservations, exam logistics, and program events
- Process invoices, reimbursements, and required documentation for payments
- Order office and instructional supplies using university systems
- Serve as a professional point of contact for students, applicants, faculty, staff, and visitors
- Coordinate with institutional offices including Dean’s Office, Registrar, IT, Facilities, and Finance
- Perform other related duties as assigned
- Associate’s degree required; Bachelor’s degree preferred
- Minimum 2 years of administrative experience
- Strong organizational, communication, and time-management skills
- Proficiency with Microsoft Office applications
- Ability to manage multiple priorities and deadlines
- Ability to handle confidential information appropriately
- Experience in higher education or health professions education
- Experience supporting admissions or academic programs
- Familiarity with shared document systems and databases
LIU Brooklyn campus enables students to realize their full potential as ethically grounded, intellectually vigorous, and socially responsible global citizens. The campus offers more professional programs in health care than any other campus in the New York metropolitan area, including the Arnold and Marie Schwartz College of Pharmacy & Health Science, and The Harriet Rothkopf Heilbrunn School of Nursing. LIU Brooklyn is home to Kumble Theater for the Performing Arts, a dynamic performance venue designed to nourish students’ artistic exploration, and Division I sports teams.
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.