Planning and Zoning Assistant

POSITION SUMMARY

· This is a clerical / administrative assistant position in which all work activities are completed under the direction of the Director of Planning and Zoning. This is an hourly position of skilled work in the operation of a telephone, personal computer and a variety of general office equipment. This employee will be responsible for answering all telephone calls, disseminating information and/or directing calls to appropriate Township personnel, and greeting and directing persons entering the building to the appropriate office. Employee in this position provides back up to the sewer billing clerk position. Employee is also responsible for the tax base computer and related entry and support functions.

· The clerk / receptionist is scheduled to work Monday through Friday 8:00 am until 4:30 pm. In addition, there is required attendance at all Township Planning Commission meetings.

PHYSICAL REQUIREMENTS

· While performing the duties of this job, the employee is frequently required to stand; walk; normal dexterity in fingers and hands and reach with hands and arms. The employee is occasionally required to sit; climb or balance, stoop, kneel, crouch, talk or hear and smell.

· The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

· The noise level in the work environment is usually quiet to moderate.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Answer phone and direct callers appropriately.

· Answer general public inquiries.

· Knows and can operate, in the absence of the sewer billing clerk, the sewer billing utility module.

· Receives remittances from sewer customers and is able to search utility billing system for data relative to the status of sewer accounts.

· Maintains the tax base computer and related entries. Furnishes breakdown of tax collector's report, relative to light fund remittance, to Finance Director in an expeditious manner.

· Type, take dictation and transcribe, copy and mail correspondence.

· Issue building, zoning, sewer, highway occupancy, sign, mechanical amusement device, demolition, and transient merchant permits.

· Order supplies and maintain supply closet.

· Prepare Planning Commission, Zoning Hearing Board and Appeals Board meeting packets for distribution.

· Sort and distribute mail daily.

· Send and track invoices.

· Maintain department files.

· Track maintenance of mail machine and copiers, including updating postage when needed.

· Maintain cash drawer.

· Distribution of recycling bins.

· Proofread documents as requested.

· Maintains contract number list.

· Cover lunch break for sewer billing clerk.

· Maintain equipment inventory.

· Update website as required.

· Provide updates for ordinance codification.

· Performs all tasks as required by the Board of Supervisors and/or the Township Manager.

QUALIFICATION REQUIREMENTS

Knowledge and Abilities

· Ability to carry out complex tasks with accuracy.

· Ability to learn new things.

· Ability to communicate easily through oral and written instructions.

· Ability to work well with the public.

· Self motivated.

· Adequate keyboard and computer training to perform necessary clerical duties.

· Ability to work in a team environment.

· Excellent customer service skills. Ability to maintain composure when dealing with the public.

· Ability to clearly and effectively communicate orally and in writing in the English language.

· Ability to plan, organize and complete assigned tasks in a timely fashion and maintain accurate records of work performed.

· Ability to organize and maintain accurate records and files.

· Ability to analyze and prepare reports.

· Ability to work and communicate effectively with Township employees, elected officials, other agencies, and the public.

· Ability to competently use Office 365 Suite of programs including Word, Excel, and Powerpoint.

· Ability to operate the tools and equipment listed below.

· Ability to maintain confidentiality.

· Must be a resident of Blair County within one year of employment.

Experience and Training

· High school diploma or equivalent.

· Minimum 5 years of clerical experience.

TOOLS AND EQUIPMENT

· Personal computer, including word processing, spreadsheet, and database software; adding machine; telephone; copier, mail machine, fax machine and other office equipment.

LICENSE REQUIREMENTS

· Valid Pennsylvania driver’s license.

Job Type: Full-time

Pay: $19.19 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $19