Level l Secretary to Principal (12-month position)

JOB OVERVIEW:

Livonia Public Schools is seeking a highly qualified Secretary to the Principal of Emerson Middle School. The secretary is responsible for a variety of duties in support of the principal and the school community. The secretary's assignments may include correspondence, production of in-house programs & handouts, biweekly payroll, notices, announcements, parent reminders, assisting with the maintenance of the school website & calendar, maintaining student, staff, and building files, and assisting in the coordination of school events.

MINIMUM QUALIFICATIONS:

• Applicants must have at least a high school diploma or GED, Associate's degree or Bachelor's degree preferred
• It is preferred that applicants have at least five years of experience as an administrative assistant or secretary
• A passionate commitment to working with employees
• Demonstrated positive interpersonal relationships
• Evidence of ability to establish positive working relationships with all stakeholders
• Superior verbal and written communication skills
• Possess a high level of professionalism and confidentiality
• Strong computer skills with proficiency in PC-based Microsoft applications, Google Docs, and Adobe.
• Exemplary organizational skills
  
  

JOB DUTIES & RESPONSIBLITIES INCLUDE:

• Support the principal in the day-to-day administrative operations of the school, ensuring efficient and effective office management.
• Serve as a primary point of contact for students, staff, families, and community members; provide timely, professional, and courteous communication in person, by phone, and electronically.
• Manage internal and external communications, including email, voicemail, newsletters, and general correspondence.
• Organize, maintain, and ensure the accuracy, security, and confidentiality of student records, staff files, and other sensitive documents in accordance with district and legal requirements.
• Process semi-monthly payroll, including timekeeping verification, data entry, and coordination with the district payroll office.
• Review, verify, and process school-related forms and requests (e.g., field trips, conferences, facility use), ensuring completeness and compliance with district procedures.
• Coordinate the preparation, distribution, and collection of beginning- and end-of-year materials, forms, and resources for students and staff.
• Manage substitute coverage by securing, scheduling, confirming, and tracking substitutes; maintain accurate records of absences and coverage.
• Prepare and format documents, reports, presentations, and publications for school events, meetings, and communications.
• Maintain and update the school website and master calendar to ensure accurate and timely information for the school community.
• Draft, edit, and proofread correspondence and communications on behalf of the principal.
• Support student-related processes such as attendance tracking, enrollment support, and records requests, as needed.
• Assist with coordination of school events, meetings, and activities, including logistics, communication, and materials preparation.
• Utilize district technology systems and office software to manage data, communications, and workflow efficiently.
• Maintain a welcoming, organized, and professional front office environment that supports a positive school culture.
• Collaborate effectively with office staff and school personnel, demonstrating strong teamwork, discretion, and professionalism.
• Perform other duties as assigned, including temporary assignment to other district locations to support enrollment, residency verification, records management, and special projects.
• Perform other duties as assigned
  
  

DISTRICT OVERVIEW:

Livonia Public Schools employs approximately 1,800 staff members, serving approximately 13,100 students pre-K – post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $185 million, with a state funding of $10,050 per pupil.

BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS:

Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute.

As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you're helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you:

• Medical insurance, including prescription drug coverage:
• The district's contribution is the maximum allowed by Michigan law.
• Family coverage eligibility for employees working 30 hours or more per week.
• Single coverage eligibility for employees working 20 hours but less than 30 hours per week.
• Optional "cash in lieu" of medical insurance for those who qualify.
• Dental, vision, and life insurance:
• The district pays 100% of the premium for all employees.
• Long-term disability coverage:
• The district pays 100% of the premium for employees working 20 hours or more per week.
• Employee Assistance Program for employees and their eligible family members.
• Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee.
• Paid holidays; earned vacation, sick, and bereavement days.
• Longevity pay.
• Earn overtime pay beyond 8 hours per day (depending on bargaining unit)
• Paid "act of God" days, such as snow days.
  
  

Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice if working more than 20 hours/week.

CONDITIONS OF EMPLOYMENT:

The ability and desire to accept responsibility are essential for this position. Due to the nature of the work, a cooperative and professional working relationship with all office staff is required. Specific details of the position will be discussed with the administrator during the interview and at the time of hire.

This is a Level I, eight hours/day, 12-month position. Salary and benefits shall be in accordance with the terms and conditions of the Agreement between Livonia Public Schools and the Livonia Secretarial Association (MEA).

APPLICATION PROCESS:

All applicants, including current LPS employees, must complete and submit an application through Applitrack which can be accessed through the Livonia Public Schools webpage. All applicants must also upload a cover letter, professional resume, and three current letters of recommendation to their online application. Deadline is 4:00 p.m. on May 15, 2026 (or until qualified candidate is selected).

The Livonia Public Schools School District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, marital status, handicap, or disability in any of its educational programs or activities. The following person has been designated to handle inquiries and grievances regarding discrimination based on race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, and marital status-Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2566. The following person has been designated to handle inquiries and grievances regarding discrimination based on handicap or disability-Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at (734) 744-2524.