Executive Secretary- Central Office

Position: Executive Secretary

Location: Central Office

Preferred Qualifications

• Previous experience supporting an executive, superintendent, CEO, or elected official.
• Experience in a school district, government, or public-sector environment.
• Experience preparing official meeting minutes.
• Knowledge of Louisiana public meeting laws.
• Strong proficiency of Microsoft Office Suite and Content Creation Platforms.
• Experience creating professional graphics, print marketing, and promotional materials.
• Experience with meeting and event planning and coordination.
• Excellent proofreading, editing, and document preparation skills.
  
  

Job Duties

• Provide confidential, professional, and highly organized administrative support to the Superintendent and School Board Members.
• Maintain calendars, appointments, correspondence, and daily priorities.
• Coordinate and assist with board meetings, district and special events.
• Prepare and disseminate agendas, meeting materials, notices, invitations, presentations, and other communication.
• Act as a Board Clerk, attend and participate in all board and committee meetings, including those scheduled outside of normal business hours.
• Maintain accurate meeting minutes and official records.
• Ensure compliance with Louisiana public meeting laws, notices, agendas, and procedures.
• Create marketing materials, invitations, flyers, programs, and other visual communications.
• Communicate effectively with staff, board members, vendors, community partners, and the public.
• Anticipate needs, independently resolve challenges, and take initiative to keep projects and responsibilities moving forward.
  
  

Ideal Candidate

• Highly organized, detail-oriented, and professional.
• Excellent written and verbal communication.
• Able to multi-task and prioritize in fast-paced environment.
• A proactive problem-solver who figures things out and gets them done.
• Ability to handle sensitive information with discretion and professionalism.
• Experience in planning meetings, events, and managing multiple schedules.
• Knowledge of Louisiana public meeting laws and public records request.
• Produces professional written documents and visual materials.
• Demonstrates reliability, adaptability, and a strong work ethic.
  
  

Starting Salary: $ 34,094

Submit your application through the Frontline Recruiting and Hiring Portal before the deadline of 4:00 PM, Thursday August 27th.

Resume and 3 letters of recommendation are required to be uploaded when applying.

To apply go to: https://phl.applitrack.com/lpsb/onlineapp/

Livingston Parish Public Schools is an Equal Opportunity Employer does not discriminate on the basis of race, color, national origin, religion, age, sex, sexual orientation, marital status, or disability.

Advertisement Listing Dates: 8/20/26-8/27/26

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