Executive Assistant | Aved

Summary

Reporting to the Group President, the Executive Assistant is responsible for providing administrative support to the Group President and members of the leadership team with scheduling, office procedures, and administrative duties.

Direct Reports

• N/A
  
  

Key Responsibilities & Duties

• Manages all scheduling and coordinates company related travel as applicable for the Group President
• Organizes and prepares for meetings including the preparation of data and necessary documents.
• Secures all corresponding logistics as needed
• Actively communicates all necessary company information and messages as needed to the Group President
• Organizes high volume email inboxes, prioritizing and responding to emails when needed
• Prepares expense reports for submission within the required timeline
• Orders and organizes office supplies to ensure appropriate levels are maintained
• Effectively liaises with the Facilities Manager to maintain the office and ensures that all meeting rooms are cleaned and stocked on a daily basis
• Provides support to office visitors as needed while maintaining all required safety and security protocols
• Coordinates with Human Resources, and various other departments as needed to foster the company culture
• Performs other duties outside their scope of work as assigned and required
  
  

Qualifications & Compentencies

• High School Diploma or General Education Degree (GED)
• Minimum of 5 years of office administrator experience; Certification in Business Administration preferred
• Strong Microsoft Office skills including PowerPoint, Excel and Word
• Possesses excellent customer service skills and effective verbal and written communication skills
• Is highly self-motivated with the ability to organize tasks,work under pressure and meet multiple and competing deadlines
• Handles sensitive information in a confidential and discreet manner
  
  

Work Environment & Physical Requirements

This role is conducted in an office environment requiring some or all the following:

• Prolonged periods of sitting at a desk or workstation
• Repetitive hand and arm movements
• Occasional lifting up to 20lbs may be required
• Frequent reaching, grasping, pushing or pulling, bending or twisting motions
• Walking short distances and standing for meetings or other office activities