AP / AR Coordinator

Position: AP / AR Coordinator
Location: Dallas, TX 75261
Work Model: Onsite
Employment Type: 6-Month Contract (Possible Extension)

Position Summary

The AP / AR Coordinator is responsible for processing and controlling non–purchase order (non-PO) invoices, ensuring accuracy, compliance with company policies, and timely payments. This role supports expense processing, month-end close activities, and audit requirements.

Key Responsibilities

• Review, verify, and process non-PO invoices accurately and in a timely manner.

• Audit expense receipts for accuracy, completeness, and proper documentation.

• Process recurring monthly expenses, including subscriptions, utilities, and training costs.

• Ensure expenses comply with company policies and approval guidelines.

• Communicate with internal teams and vendors to resolve invoice or payment issues.

Accounting & Financial Controls

• Code expenses to appropriate general ledger accounts, departments, cost centers, or projects.

• Assist with month-end close activities, including accruals and expense analysis.

• Obtain and review vendor statements prior to month-end to ensure all expenses are properly accrued.

• Maintain accurate AP records and supporting documentation for audits.

Reporting & Compliance

• Identify policy violations, duplicate charges, or potential discrepancies.

• Prepare expense reports and summaries for management review.

• Track expense trends and support internal and external audits.

• Recommend and support process improvements to improve efficiency and accuracy.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).

• 3 years of experience in Accounts Payable or expense processing.

• Strong attention to detail, time management, and customer service skills.

• Proficiency in Microsoft Excel and accounting or expense management systems.