Executive Assistant & Board Secretary

1.0 FTE on a 260 day work calendar

Location:  Albany, OR

Competitive Salary and Benefits Package

Start date:  July 1, 2026

Application process

Applications are available at https://lblesd.tedk12.com/hire/index.aspx

A complete application consists of

• Online Application
• Resume
• Cover letter
• Three current letters of reference - One from the current supervisor
• Copy of University Transcripts (Successful candidates will be required to provide official transcripts before completion of the hiring process), not required - preferred qualification

Please note: Reference checks may be completed as part of the screening process and prior to
receiving an invitation to interview.

For any position where a degree is a mandatory requirement, the submission of transcripts is required.

• To promote fair consideration, applicants may redact (remove) the dates of attendance from their transcripts prior to submission.
• Official transcripts will be required from the selected candidate as a condition of employment. 

Providing your dates of employment is voluntary in the initial application.  Please note that the top candidates will be asked to provide additional information to complete the selection process before a final job offer is extended.

We are most interested in finding the best candidate for the job; that candidate may be the one who comes from a less traditional background. We would encourage a candidate’s application, even if they don’t believe they meet every one of the qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources at HR@lblesd.k12.or.us to discuss your application. 

EXECUTIVE ASSISTANT & BOARD SECRETARY

Classification:  Confidential 260 day calendar

Reports to: LBL Superintendent
FLSA Status: Exempt

POSITION OVERVIEW
 
As the Executive Assistant to the key administrators of the agency and Board this integral role supports all aspects of the agency. As a member of the Executive Team, this role works closely with the highest ranking positions in the agency and has a high degree of confidentiality, responsibility, and independence. As a critical resource for the Board of Directors, this position ensures the smooth running of our Board and the organization overall. This role is dynamic, offers complex challenges and rewards, as well as provides ongoing learning and growth.

QUALIFICATIONS
 

1.       High school diploma or equivalent. Associates degree or additional training preferred.

1.       Five years of successful experience providing executive administrative support in a K-12 or Educational Service District setting.

1.       Skilled in using office information systems, as well as standard office equipment including audio recording systems. Knowledge of and experience working with Google Suite and Microsoft Office.

2.       Experience with purchasing, requisitions, and procurement. Monitor fund balances and expenditures; track accounts, provide monthly reports, and recommend changes based on expenditures. Budgeting software experience preferred.

3.       Experience preferred in monitoring, preparing, updating and revising Board policies for review.

4.       Strong literacy skills including technical reading, business and technical composition, standard English usage, punctuation, grammar, spelling and letter formatting.

5.       Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.

6.       Successful experience in recording accurate, detailed and concise minutes and/or notes for complex meetings, interviews, and other important interactions.

7.       Cultivates and models a respectful working and learning environment by performing duties in a courteous and efficient manner that builds confidence of staff and enhances learning.

8.       Strong program and project management skills, with the ability to independently manage multiple projects, track details, and effectively prioritize competing demands.  

9.       Such alternatives to certain above qualifications may apply as deemed appropriate by the Superintendent and/or Board of Directors.

GENERAL EXPECTATIONS

A: LBL Cultural Compass Alignment: Demonstrates professional conduct and workplace behavior consistent with the core values of Ethical Excellence, Authentic Communication, Compassionate Positivity, and an Inclusive Mindset.

        A1: Treats colleagues, students, families, and partners with professionalism, respect, and discretion.

        A2: Embraces and celebrates diversity in all forms, recognizing that everyone has unique abilities, experiences, and backgrounds.

        A3: Communicates openly, honestly, and constructively in support of effective collaboration to build trust, clarity, and mutual respect across diverse communities.

        A4: Assumes positive intent and contributes to a supportive and empathetic workplace environment.

        A5: Builds organizational credibility through consistent and reliable attendance, punctuality, and follow-through on commitments.

        A6: Follows supervisory direction and works collaboratively towards supporting organizational goals.

B: Professional Competency and Performance: Maintains the knowledge, skills, and judgment necessary to perform assigned duties effectively and support continuous improvement.

        B1: Performs assigned duties according to established agency quality, accuracy and timeliness standards.

        B2: Applies professional judgment and accountability in daily work that aligns with agency policy and safety protocols.

        B3: Takes responsibility for mistakes, using them as active opportunities to learn and implement improvements.

        B4: Fosters a culture of curiosity, innovation and empowerment by remaining open to feedback and engaging in ongoing professional learning.

        B5: Adapts to changing priorities, expectations, and operational needs.

C: Workplace Ethics & Integrity: Conducts work in a manner that reflects ethical excellence and maintains the trust placed in the organization.

        C1: Acts honestly, impartially, and with integrity in all professional matters.

        C2: Maintains truthful and accurate records, communications, and representations which is essential for protecting organizational credibility and public trust.

        C3: Prevents and promptly discloses conflicts of interest, misuse of position, or personal gain from official duties.

        C4: Exercises entrusted authority responsibly and maintains appropriate professional boundaries as defined by agency policy.

        C5: Identifies and advocates for equitable practices to address imbalances ensuring equal opportunities for success.

D: Compliance & Stewardship: Complies with all applicable laws, policies and professional standards while exercising responsible stewardship of organizational resources and safeguarding information.

        D1: Follows all applicable legal, regulatory, policy, and professional standards governing the work.

        D2: Fulfills mandated reporting and other legal responsibilities, and cooperates with investigations and corrective actions as required.

        D3: Upholds workplace safety and risk prevention by promptly reporting hazards, violations, or unsafe conditions.

        D4: Uses organizational time, funds, property, and authority responsibly.

        D5: Protects confidential, sensitive, and legally protected information, preventing unauthorized access, disclosure, misuse, or loss of organizational information or assets.

        D6: Maintains the integrity and accuracy of records and information systems by following information security and data privacy requirements.

ESSENTIAL FUNCTIONS
 

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, and duties associated with this position.  The supervisor of this position may modify this list at any time it’s deemed necessary.

1.       Executive Support: Manages complex calendars and itineraries for the Superintendent, ensuring they are informed of all appointments and priorities.

2.       Board Governance: Oversees all Board of Director meeting requirements, including public notices, recording official minutes, and ensuring legal compliance with Oregon state laws.

3.       Elections & Appointments: Manages the selection process for interim Board members and serves as the primary liaison with County Elections Departments.

4.       Information Management: Utilizes standard office software, databases, and efficiency tools (including AI) to organize information and automate routine administrative tasks.

5.       Communication & Screening: Serves as a professional point of contact, screening calls and requests based on in-depth knowledge of agency policies and procedures.

6.       Fiscal Oversight: Creates purchase orders, monitors financial transactions, and prepares budget reports for leadership.

7.       Meeting & Travel Coordination: Manages all logistics for local and out-of-state travel, including transportation, lodging, and conference registrations.

8.       Workflow Tracking: Maintains a follow-up system for reports and critical deadlines, ensuring timely completion of recurring obligations.

9.       Leadership & Training: Acts as the lead administrative assistant, facilitating hiring, training, and agency-wide office support meetings.

10.    Operational Independence: Executes high-level office operations with initiative and professionalism, performing effectively under pressure and shifting regulations.

11.    Logistics & Morale: Manages office supplies and materials while fostering a collaborative, team-oriented environment to promote staff morale.

Benefit Information

Salary and benefit information shown are based on full-time employment (1.0 FTE) based on the current school year
Placement on the Linn Benton Lincoln ESD Administrative salary schedule will be commensurate with applicant’s qualifications, relevant training, and experience

Linn Benton Lincoln ESD will provide an Insurance CAP to assist with health, dental and vision insurance premiums
Employer paid PERS, holidays, sick leave and personal days are also provided
Employer paid Life Insurance 1 x annual salary
Employer paid Basic AD&D and Long Term Disability
Cell Phone/Data Stipend

Descretionary Fringe

Vacation
 

Health Insurance

Oregon Educators Benefit Board (OEBB) provides insurance to school and education service district employees

Includes medical, dental, vision & prescription insurance
Monthly premium deducted pre-tax
LBLESD contributes a monthly CAP/Pool to help offset insurance cost
Health Savings Accounts for high deductible plans
Flexible Spending Accounts

Carriers offered are:

Moda
Kaiser
Willamette Dental Group

Retirement

PERS – Public Employee Retirement System
For more information visit: state.or.us
LBLESD pays the 6% employee contribution on behalf of each employee

Personal Leave

Up to 24 hours

Sick Leave

Up to 96 hours
Sick Leave Bank

Employees may opt to donate one day of sick leave to become a member of the Sick Leave Bank
Members may request leave from the sick leave bank in the event of a catastrophic illness or injury

Professional Development Opportunities

LBLESD hosts a variety of training classes
First Aid/CPR classes offered onsite
Includes workshops and conferences

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Human Resources at 541-812-2624 for additional information and assistance.

Linn Benton Lincoln ESD is an Equal Opportunity/Affirmative Action employer.

Qualifying veterans and disabled veterans may obtain preference by submitting with their completed application a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran's Affairs indicating receipt of a non-service connected pension as verification of eligibility. Disabled Veterans must also submit a copy of their veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214 or 215.

Salary : $94,138 - $106,986