Document Control Specialist - Contractor

Linde Engineering North America LLC

Document Control Specialist - Contractor

Tonawanda, NY, United States | req26635

What you will enjoy doing*

• You will be contacting suppliers and ensuring that submittals are on schedule and updated as necessary
• Performing Desk Expediting: Monitor orders via internal systems and, review Open Order Reports, and maintain accurate shipment dates.
• As needed, you will be conducting Field Expediting visits or virtual inspections to verify supplier progress and agree on corrective actions.
• Preparing and issuing Field Expediting Reports, including delivery confirmations and risk assessments.
• Identify potential delays and initiate action plans with suppliers and internal teams.
• You will be expected to escalate issues within supplier organizations and internally when necessary.
• Maintaining accurate records of delivery status and update systems with revised dates and comments.
• Foster collaborative relationships with suppliers to ensure operational excellence.
• You will be enforcing compliance with contractual obligations, including progress reporting and corrective measures.
• You will be responsible for managing internal and external project documentation workflow as for the setup and execution of documentation exchange with external parties
• Further, you will distribute all controlled documents via official transmittal and attend kick-off meetings with suppliers and other third parties to outline document control procedures
• You will perform quality checks on engineering and supplier deliverables (Doc number, title, revision, date etc.) and add coversheets to ensure compliance with project requirements
• Managing the internal document tracking tool to ensure on time delivery of documents to customers and vendors
• You will be coordinating with key internal functional groups and attend project meetings to communicate critical project information is part of your role
  
  

What Makes You Great

• Proficiency in ERP systems and internal databases
• Ability to work in a fast-paced environment with strong organizational skills
• Excellent communication and negotiation skills.
• Preferred to have three (3 ) plus years’ experience with oil & gas or Industrial Gases Company and provide technical support, including working experience with IT systems and tools
• Associate degree or four to five (4-5) years’ experience as Document Management Coordinator or similar experience is required
• You have effective computer skills like Microsoft Office Software, and other Company and discipline specific software applications, such as Documentum, VIP, Bentley, VoloView, and AutoCAD
• Further, you have effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
• Effective analytical and problem-solving skills round up your profile
• Proficiency in Document Control IT tools, databases, and administrative procedures is required
• Having advanced knowledge and understanding of discipline work flows and deliverables produced to execute project is preferred
• Knowledge and experience in Electronic Document Management Systems (EDMS) is a plus
• Ability to travel for field expediting visits as required. (10%-20%)
  
  

Why you will love working with us

Linde Engineering Americas (LEA) is a member of the Linde Engineering Division of Linde plc. LEA is a single-source technology, engineering, procurement and construction firm focused on providing innovative solutions to customers. Areas of expertise include hydrogen solutions, air separation, carbon capture, adsorption, gas processing, deep cryogenics, liquefied natural gas (LNG) and fired process equipment.

In this role you must learn and abide the Linde Code of Ethics and Code of Conduct by demonstrating honesty, integrity, professionalism in all communications, actions, and decisions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

Linde offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, 401(k) matching, pension benefits, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!

Hourly Pay Range: 28.00USD – 38.00USD

Have we inspired you? Let´s talk about it

We are looking forward to receiving your complete application.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Linde acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.

• The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.