Housing Administrator

SUMMARY:  Performs all areas of administrative duties as it pertains to the Housing Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Limoneira’s job descriptions describe the key areas of responsibility, but do not attempt to describe all activities or areas of responsibility.  In most cases the description covers approximately 80% of an individual's daily, weekly or monthly job duties.

• Assist with tenant communications and all paperwork
• Asist potential tenants fill out rental application and answer their questions
• Process applications and background checks, show units
• Prepare new rental contracts
• Review and update all tenant information in AppFolio
• Conduct all inspections and violation compliance inspections
• Prepare, mail and file violation notices to tenants and follow up on compliance issues
• Enter rent payment receipts into Appfolio; code and forward all deposits to accounting
• Mail out monthly statements and prepare late notices
• Set up and track all billing for land leases
• Reconcile aging reports
• Run monthly accounting reports from Appfolio
• Monthly water usage database entry; take minutes and prepare visual graphs for water meeting
• Monthly tenant data reporting
• Pesticide/Herbicide notification to Tenants
• Organize events and services for tenants
• Review maintenance employees’ daily reports and ensure they are inputted into Appfolio
• Enter all temp labor times and descriptions into Appfolio
• Review Security reports daily; notify department managers of any incidents reported
• File documents daily for Director of Housing & Commercial Operations
• Utilize postage meter, mail out packages and letters
• Perform all other duties as directed by the  Director of Housing and Commercial Operations or Management

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• EDUCATION and/or EXPERIENCE:

Must have a high school diploma or equivalent; must have at least 2 years’ experience as an administrative assistant; Must possess a valid California driver’s license, maintain a clean DMV record, and is able to be insured by the Company’s auto carrier.

 SKILLS and ABILITIES:

Must have a good understanding of general office procedures and practices; must be able to read and comprehend instructions; must be fluent in English and Spanish to communicate with supervisor, coworkers, and tenants; must be able to follow instructions; must be able to accept responsibility for the action and results and follows through on commitments and deadlines; must be able to keep work area and files organized; must be able to compartmentalize tasks

• PERSONAL TRAITS:

Must be able to follow directions from a supervisor; interact with coworkers and other company employees; must be able to understand and follow posted work rules and procedures; must maintain a good attendance and punctuality record; must be able to accept constructive criticism

• REASONING ABILITY:

Must be able to apply common sense understanding to fulfill written, oral or visual instructions

Salary : $22 - $27