What are the responsibilities and job description for the Executive Assistant position at Lighthouse Research & Advisory?
Overview
Bottom line: you are the right hand to our leadership and your goal is to help them save time that can be focused on driving business outcomes and delivering value for our clients.
We are a small but mighty team and one of our core values is that we care deeply about the clients we serve. This isn't just a job. It's a mission.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess excellent communication skills, exceptional organizational abilities, and proficiency in a variety of office management tools. This role offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The Executive Assistant will play a vital role in ensuring the smooth operation of daily activities, managing schedules, coordinating projects, and supporting various administrative functions.
Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements using Google Workspace.
- Provide executive administrative support such as drafting correspondence, proofreading documents, and transcribing meetings.
- Coordinate projects and events, including planning logistics, preparing materials, and ensuring deadlines are met.
- Support client delivery with a friendly attitude and a heart of service.
- Perform data entry, filing, and general clerical tasks to maintain organized office records.
- Assist with bookkeeping tasks and perform basic office management duties to ensure operational efficiency.
- Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and DocuSign for document signing and management.
- Maintain confidentiality of sensitive information while providing excellent customer service to internal and external stakeholders.
Qualifications
- Proven experience in an administrative or executive assistant role with strong office management skills.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and willingness to learn other tools as needed.
- Strong attention to detail for client communications.
- Experience with bookkeeping software is preferred.
- Exceptional communication skills including phone/Zoom etiquette and professional interpersonal skills.
- Ability to handle multiple projects simultaneously while maintaining accuracy and professionalism.
- Previous experience in event planning, project coordination, or customer service is advantageous.
- High school diploma or equivalent required; additional college coursework or certifications in office administration is a plus. This position offers an engaging work environment where your organizational talents will be valued and utilized daily. We seek a dedicated professional eager to contribute to our team’s success through excellent administrative support.
Job Types: Part-time, Contract
Pay: From $35.00 per hour
Expected hours: No less than 10 per week
Benefits:
- Flexible schedule
Work Location: Remote
Salary : $35