Executive Assistant

Position Title: Executive Assistant

Location: Huntsville, AL (Redstone Arsenal)

Category: Funded

Schedule (FT/PT): FT

Travel Required: Yes

Shift: Day

Remote Type: On-site

Clearance required: Secret

Division: Security Cooperation

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration.

Responsibilities:

• Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
• Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor’s views.
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered.
• Read publications, regulations, and directives and acts or refer those that are important to the
• supervisor and staff.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Use greater judgment and initiative to determine the approach or action to take in non-routine situations.

• A minimum of five (5) years of executive administrative experience is required.
• Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution.

• Proficient with Power Point, Excel, Share Point, and other business operations tools.
• Active Secret Clearance required.
• Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired.
• Former US Army Logistician or Army Foreign Area Officer is desired.

·       Medical/Dental/Vision Insurance

·       ACT1 Employee Stock Ownership Plan (ESOP)

·       Company Paid Life and AD&D Insurance

·       Company Paid Short-Term Disability

·       Voluntary Long-Term Disability

·       Flexible Spending Accounts (FSA)

·       Health Savings Account (HSA)

·       401K with employer match

·       Paid Time Off

·       Paid Holidays

·       Parental Leave

·       Military Leave

·       Education, Training & Professional Development

·       Voluntary Accidental Injury/Critical Illness/Hospital Care

·       Voluntary Pet Insurance, Legal Resources, and Identity Protection

https://act1federal.com/careers/

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a ACT1 Federal or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

 All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.