What are the responsibilities and job description for the Administrative Assistant position at Lifescape Community Services?
LIFESCAPE COMMUNITY SERVICES/COMMUNITY KITCHEN, INC.
Job Description
Position: Administrative Assistant
Reports to: Director of Office Operations
Position Type: Full-time
FLSA: Non-exempt
Salary: $18.00/hr
Supervision Exercised: No
Job Summary
The Administrative Assistant provides front-desk guest services and administrative support to the executive team, ensuring efficient daily operations while maintaining a professional agency image.
Key Responsibilities
Job Description
Position: Administrative Assistant
Reports to: Director of Office Operations
Position Type: Full-time
FLSA: Non-exempt
Salary: $18.00/hr
Supervision Exercised: No
Job Summary
The Administrative Assistant provides front-desk guest services and administrative support to the executive team, ensuring efficient daily operations while maintaining a professional agency image.
Key Responsibilities
- Greet guests, assess needs, and direct them appropriately.
- Answer phones, route calls, return voicemails, and maintain logs.
- Open, distribute, and prepare mail; manage filing systems and records.
- Retrieve information, prepare summaries, and respond to administrative inquiries.
- Schedule meetings, prepare agendas, and record/distribute minutes as needed.
- Perform data entry and serve as backup support.
- Handle cash counts, prepare bank deposits, and complete bank/post office runs.
- Assist with billing procedures and basic accounting functions.
- Support executives and departments with special projects and daily tasks.
- Train volunteers and student workers on clerical procedures.
- Maintain front desk coverage and a clean, organized workspace.
- Work independently, manage shifting priorities, and handle confidential information.
- Stay informed on agency programs and attend required trainings.
- Must be 21 , with a valid driver's license, clean driving record, and insured transportation.
- Strong verbal, written, interpersonal, and customer service skills.
- Proficiency in Microsoft Office 365 and general office software.
- Excellent organizational skills, attention to detail, and accuracy.
- Ability to work with diverse populations, especially seniors and individuals with impairments.
- Knowledge of community resources and service recovery skills.
- Ability to work independently and collaboratively with minimal supervision.
- Professional appearance and behavior reflecting agency values.
- Associate's degree in a related field or equivalent experience.
- 12–24 months of administrative assistant experience required.
- Strong judgment, communication skills, and advanced computer proficiency.
Salary : $18