Administrative Assistant

Rockford Career College has been a cornerstone of vocational education since 1862, equipping thousands of students with the skills necessary to thrive in various career fields. Located in the heart of Rockford, IL, we pride ourselves on our dedicated team of staff and educators who are committed to student success. Rockford Career College offers practical, career-focused training aligned with the demands of today’s job market. Our small class sizes and flexible learning options empower students from all backgrounds to build the skills, gain the experience, and access the support needed to thrive.

The Campus Administrative Assistant will be responsible, but not limited to, the duties and tasks listed below:

· Provides administrative support for Campus President and Academic Dean.

· Facilitates meeting minutes and organizes minutes for upcoming meetings.

· Coordinates and completes all pre-Orientation duties including but not limited to: Orientation packets, sign-in sheets, name tags, food, room set- up and clean-up.

· Conducts admissions testing for TEAS and AccuPlacer.

· Provides grading DLRA (Digital Learning Readiness Assessment) testing.

· Manages the collection, tracking, and accuracy of all admissions enrollment paperwork for our students, supporting the Registrar, Admissions Advisors and Admissions Management.

· Manages the collection, tracking, and accuracy of high school and college transcripts.

· Updates the CRM and SIS with accurate applicant or enrollment information.

· Supports and maintains our enterprise, student-centered enrollment workflows and processes.

· Provides event planning and assisting in organizing open houses, recruitment events, and school events.

· Provides front desk coverage when needed for lunch, vacation or absences.

· Follows and adheres to the compliance, regulatory, and procedural processes.

· Commits to achieving team start goals by actively supporting the team towards success.

· Performs other responsibilities and duties as assigned.

JOB QUALIFICATIONS AND SKILLS:

· Associate’s degree (i.e. Business Administration or similar field) is preferred; High School Diploma/GED is required.

· Minimum of two (2) years’ experience in customer service and administrative support services.

· Proficient computer skills is required in Word, Excel, database software and use of Internet.

· Must be punctual, responsible, organized, ethical and a team player.

· Excellent multi-tasking and communication (written and verbal) skills is required.

· Must be professional and maintain confidentiality of employee information and campus records.

· Must be flexible to work earlier or later shifts or weekends as needed.

Rockford Career College is an Equal Employment Opportunity Employer EOE/M/F/D/V/SO

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person