Facilities Coordinator

Position:         Facilities Coordinator

Reports To:      Executive Shelter Director

Location:         3180 Presidential Dr, Atlanta, GA 30340

Summary:

LifeLine Animal Project is committed to the care and welfare of pets and the people who love them.  The values we exhibit as an organization show the strength of our staff, our leadership and our community.  We expect all employees to exhibit LifeLine’s core values as we complete daily tasks, provide services to clients and care for our animals.

The Facilities Coordinator is responsible for the overall upkeep, maintenance, and safety of the

shelter’s facilities and grounds. This role includes performing routine maintenance tasks,

identifying and addressing issues proactively, and coordinating with outside vendors or

specialists when necessary. The Facilities Coordinator also ensures the shelter grounds remain

clean, well-maintained, and compliant with health and safety standards to provide a safe and

welcoming environment for staff, visitors, and animals alike.

Essential Job Functions:

This represents a list of essential job duties.   Other duties or special projects may be assigned as needed.

Uphold the standards and values of LifeLine Animal Project:

Save Lives -- Build Community -- Be Exceptional Stewards --  Be Courageous -- 

Be Compassionate -- Take Responsibility -- Respect, Embrace and Celebrate Diversity

Maintenance and Repairs:

• Conduct routine inspections and perform general maintenance on shelter facilities, equipment, and grounds to ensure all areas remain safe, clean, and functional.
• Act courageously while identifying maintenance needs that require external support and coordinate with vendors, contractors, or repair services as needed.
• Manage the schedule for routine maintenance tasks, such as HVAC servicing, plumbing, electrical work, and other essential systems.
• Maintain and update records of all maintenance activities, repairs, and service provider contacts.

Grounds and Building Cleanliness:

• Oversee and perform tasks to ensure shelter grounds and common areas are kept clean, free of debris, and safe for daily use.
• Monitor and manage cleaning supplies, ensuring all necessary tools and materials are readily available.
• Supervise waste disposal, recycling programs, and ensure compliance with local regulations.

Safety and Compliance:

• Take responsibility to conduct regular inspections of the shelter for safety hazards and take immediate action to correct any issues, reporting to the Shelter Director as necessary.
• Ensure that the shelter meets health, safety, and regulatory standards, including fire safety protocols and emergency exit maintenance in an effort to save lives. 
• Keep emergency equipment, such as fire extinguishers and first aid kits, in good working order and up to date.

Vendor and Inventory Management:

• Develop and maintain a network of reliable service providers for outsourced repairs and maintenance work.
• Manage inventory for all maintenance supplies and order as needed to ensure there is always stock for essential tasks.
• Monitor and manage the facilities budget, obtaining approvals for larger expenditures from the Shelter Director.

General Responsibilities:

• Respect, embrace, and celebrate diversity by always operating with a judgement-free mindset and welcome visitors with a friendly and professional demeanor.                
• Help build a community of animal welfare advocates by supporting and compassionately engaging the volunteers who aid LifeLine.
• Continue education by participating in LifeLine’s 40-hour annual training requirement.
• Exhibit exceptional stewardship by maintaining a clean and tidy work area.
• Other tasks as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Compassion for animals and the people who love and care for them.
• Demonstrated ability to coordinate with various departments, personnel, vendors, volunteers and outside agencies.
• Ability to serve the public and fellow employees with honesty and integrity.
• Proven experience in facility management, building maintenance, or a related field.
• Strong organizational and time-management skills with an ability to handle multiple priorities.
• Knowledge of basic repair skills (plumbing, electrical, HVAC) and an understanding of when to seek additional support for larger tasks.
• Strong problem-solving skills with attention to detail and the ability to work independently.
• Excellent communication skills for coordinating with internal staff and external service providers.
• Strong organizational, communication, and problem-solving skills.
• Ability to work collaboratively with other departments and across all levels of the organization.
• Proficiency in basic computer skills.
• Ability to adapt to changing circumstances and remain composed under pressure.
• Must be able to work weekends, holidays, and varying shifts based on shelter needs.
• Must have a means of travel that ensures prompt arrival for work shifts.
• Must pass a background check.

Education and/or Experience:

Minimum of high school diploma or equivalent. Three to five years of experience in facility

management, maintenance, or a similar role, preferably in a commercial, shelter, or

animal care setting.

OSHA certification in General Industry Safety or similar safety training, preferred, certification in facility management or building maintenance, such as IFMA’s Facility Management Professional (FMP) or Certified Facility Manager (CFM), preferred, HVAC, plumbing, or electrical certification preferred.

English required, multilingual is a plus.

Work Environment:

While performing the duties of this job, employees may be exposed to heat, cold, loud noises,

and unpleasant odors. May have to handle dogs and cats that are stray, injured, diseased, or

otherwise behaviorally challenged. Must be able to sit, stand, walk, stoop/kneel/crouch for up to

two-thirds or more of the work day. Heavy lifting of up to and over 50lbs may occur regularly.