What are the responsibilities and job description for the Leave of Absence Specialist position at Life Link III?
Who Are We
Life Link III is a premier, nationally recognized air medical transport company, known for our clinical excellence, superior aviation program and reliable response in providing care to critically ill or injured patients. Our priority is to do everything possible to give every patient their best chance for the best possible outcome - demonstrated by our unwavering commitment to providing the highest level of care to our patients while on board safe, state-of-the-art aircraft. We continually focus on innovation and work to put cutting-edge technology and education in the hands of our flight medical crew, pilots, mechanics, operational control specialists and communication specialists so we can provide uncompromising care to the communities we serve. We do this work while living out our core values of safety, customer focus, excellence, integrity, innovation, and collaboration.
As a Leave of Absence (LOA) Specialist at Life Link III, you’ll play a crucial role in supporting the people who power our mission. You’ll bring your expertise to administer and manage all employee leave programs—including FMLA, Minnesota Paid Family and Medical Leave (MN PFML), ESST, ADA, workers’ compensation, long-term disability, and military leave. Serving as the primary guide for employees navigating complex leave processes, you’ll provide compassionate support while ensuring strict compliance with federal, state, and local regulations. This is a fast-paced, highly impactful role where your knowledge, attention to detail, and commitment to service help ensure that our teams can continue delivering lifesaving care—every time it matters.
This is a Part-Time, Remote position with occasional travel to Minnesota.
Your Impact
Employee Support & Consultation
We are dedicated to making a difference. Our mission-driven culture fosters innovation, collaboration, and professional growth. You'll work alongside passionate professionals in a CAMTS accredited, award-winning program that is committed to improving patient outcomes all while advancing your career in a supportive environment.
Compliance/HIPAA
Must perform work in the manner prescribed by documented work process in order to ensure compliance with all rules and regulations, accreditation standards and laws that apply, specifically work processes that involve billing practices, for avoiding activities that constitute fraud and abuse.
Employment Status Requirements
Life Link III does not sponsor employment visas of any kind. As a pre-condition of employment, all applicants must be authorized to work in the United States.
Life Link III is committed to creating an inclusive workplace where all individuals are treated with respect and dignity. We are an Equal Employment Opportunity (EEO) employer and believe in providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, veteran status, marital or family status, status with regard to public assistance, or any other characteristic protected by federal, state, or local laws.
Our commitment to an equitable workplace extends to all aspects of employment, including recruitment, hiring, promotions, transfers, training, working conditions, compensation, benefits, and termination. We are dedicated to maintaining a workplace that is free of discrimination, harassment, and retaliation, and where all individuals can thrive professionally.
If you require any accommodations to apply or participate in our hiring process, please contact the Life Link III Human Resources team.
Life Link III is a premier, nationally recognized air medical transport company, known for our clinical excellence, superior aviation program and reliable response in providing care to critically ill or injured patients. Our priority is to do everything possible to give every patient their best chance for the best possible outcome - demonstrated by our unwavering commitment to providing the highest level of care to our patients while on board safe, state-of-the-art aircraft. We continually focus on innovation and work to put cutting-edge technology and education in the hands of our flight medical crew, pilots, mechanics, operational control specialists and communication specialists so we can provide uncompromising care to the communities we serve. We do this work while living out our core values of safety, customer focus, excellence, integrity, innovation, and collaboration.
As a Leave of Absence (LOA) Specialist at Life Link III, you’ll play a crucial role in supporting the people who power our mission. You’ll bring your expertise to administer and manage all employee leave programs—including FMLA, Minnesota Paid Family and Medical Leave (MN PFML), ESST, ADA, workers’ compensation, long-term disability, and military leave. Serving as the primary guide for employees navigating complex leave processes, you’ll provide compassionate support while ensuring strict compliance with federal, state, and local regulations. This is a fast-paced, highly impactful role where your knowledge, attention to detail, and commitment to service help ensure that our teams can continue delivering lifesaving care—every time it matters.
This is a Part-Time, Remote position with occasional travel to Minnesota.
Your Impact
Employee Support & Consultation
- Serve as the go-to resource for employees and managers regarding leave-related inquiries
- Provide empathetic, confidential guidance and clear communication about leave rights, processes, and policies
- Proactively update employees throughout their leave and assist with questions or concerns
- Support ADA accommodation requests and contribute to the development of leave policies and education materials
- Administer the full lifecycle of leave requests, ensuring accurate documentation and compliance
- Process and track all leave types, including intermittent leave, using leave management systems
- Coordinate with third-party administrators and insurance carriers for disability and workers’ compensation claims
- Manage timecard entries and return-to-work protocols, including drug screens and training coordination
- Maintain up-to-date knowledge of all applicable leave laws and company policies
- Ensure all documentation is accurate, confidential, and securely filed
- Conduct regular audits and generate reports on leave usage and compliance metrics
- Support the onboarding function with pre-employment and random drug testing
- Assist with general HR tasks and projects
- High school diploma or GED required; Bachelor’s degree in HR or related field preferred (4 years’ HR experience may substitute for degree)
- 2-5 years’ HR experience, with focus on leave management
- Hands-on experience with FMLA, ADA, workers’ compensation, and knowledge of state paid leave programs
- Proficiency in Microsoft Office Suite
- Familiarity with government-required leave forms and HIPAA compliance
- Excellent communication, customer service, organizational, and problem-solving skills
- Ability to handle confidential information discreetly and professionally
- Strong interpersonal, motivational, and team-building skills
- Proven ability to foster an inclusive, collaborative, and ethical work environment
- Customer-focused with effective communication and active listening abilities
- Bachelor’s degree in a related field
- Experience supporting multi-state, diverse employee populations (including shift and 24/7 operations)
- Experience with HRIS/case management/leave tracking platforms (especially UKG)
- SHRM-CP or PHR certification
- Benefits administration experience
- Prior experience in HR compliance
- Part-time schedule: 20 hours per week, Monday through Friday, during business hours
- Compensation: $35.00 – $40.00 per hour depending on experience
- Employer Matching on 401(k)
- Competitive Paid Time Off to foster a work/life balance
- Cell Phone and Internet Stipends available
- Annual $750 reimbursement available for professional development
We are dedicated to making a difference. Our mission-driven culture fosters innovation, collaboration, and professional growth. You'll work alongside passionate professionals in a CAMTS accredited, award-winning program that is committed to improving patient outcomes all while advancing your career in a supportive environment.
Compliance/HIPAA
Must perform work in the manner prescribed by documented work process in order to ensure compliance with all rules and regulations, accreditation standards and laws that apply, specifically work processes that involve billing practices, for avoiding activities that constitute fraud and abuse.
Employment Status Requirements
Life Link III does not sponsor employment visas of any kind. As a pre-condition of employment, all applicants must be authorized to work in the United States.
Life Link III is committed to creating an inclusive workplace where all individuals are treated with respect and dignity. We are an Equal Employment Opportunity (EEO) employer and believe in providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, veteran status, marital or family status, status with regard to public assistance, or any other characteristic protected by federal, state, or local laws.
Our commitment to an equitable workplace extends to all aspects of employment, including recruitment, hiring, promotions, transfers, training, working conditions, compensation, benefits, and termination. We are dedicated to maintaining a workplace that is free of discrimination, harassment, and retaliation, and where all individuals can thrive professionally.
If you require any accommodations to apply or participate in our hiring process, please contact the Life Link III Human Resources team.
Salary : $750