Leave of Absence Specialist

Under the direction and consult of the LOA Centralized Services leadership, the incumbent will review, triage, determine eligibility and answer general questions for all leaves of absence (FML/MLOA/CFRA/Personal/WC/Light Duty/Military and any and all leaves in the Collective Bargaining Agreements and UC Policy PPSM 2.210. This position serves as the initial point of contact for the unit. This position assists with data collection and support for collective bargaining units such as CNA, UPTE, AFSCME, CUE, etc.

This position requires a high degree of confidentiality and organization with the ability to acquire skills and knowledge to follow the implementation of work process. Incumbent must possess a journey level of analytical abilities; with high organization and priority setting abilities. Strong customer service, word-processing, grammar, and proofreading skills also required. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees, including C-Suite executives, within the UC Davis Health System.

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position.

Apply By Date: 12/12/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience managing a high volume and wide variety of case work in a timely and accurate manner
• General understanding of federal and state laws regarding FML/CFRA, leaves in the Collective Bargaining Agreements and leaves covered under UC Policy PPSM 2.210.
• Intermediate knowledge and experience applying FMLA/CFRA/PDL entitlements.
• Skills to research, collect, analyze, and interpret data from a variety of sources, and utilize problem-solving skills to define problems and implement solutions.
• Skills to maintain confidentiality; to use excellent judgment in determining whether materials are sensitive and/or confidential and to handle with appropriate discretion. Must be resourceful and diplomatic at all times.
• Demonstrated computer-related skills to utilize various software programs including Aggie Service, downloading, time and attendance systems, leave processing systems, adobe/PDF, MS Office.
• Demonstrated excellent customer service and professionalism, including the ability to handle difficult, sensitive, and confidential matters.
• Strong communication skills to advise, communicate and present information clearly and concisely with all levels of staff in order to secure understanding and cooperation.
• Experience working independently and as team; quickly, accurately and efficiently in a fast-paced environment.
• Demonstrated ability to prioritize workload as it changes daily and complete projects according to time frame.
• Skills and understanding to interpret standards; assess situation and determine appropriate course of action.
• Understanding of the basic functions and use of the Ecotime time and attendance system, Ecotime FML module. Skills and ability to create and distribute reports.
• Writing and editing skills to clearly communicate objectives in correspondence, reports, etc.
• Interpersonal skills to act as liaison to maintain cooperation and harmony between departments, units and work as a team member.
• Strong communication, customer service and conflict resolution skills
• Demonstrated analytical and problem-solving skills
• Highly organized, skilled in time management and setting priorities
• Skill and sensitivity in dealing with difficult and complicated issues
• Demonstrated ability to contribute to a positive and collaborative work environment
• Ability to learn and use case management system and leave tracking tools
• Ability to maintain confidentiality and adhere to UC Davis Health privacy practices

Preferred Qualifications

• Experience working in a large academic or non-profit medical setting
• Knowledge of UC policies and procedures and collective bargaining agreements.
• Knowledge of UC and UCDH policies and procedures, as well as The Joint Commission, applicable regulations and standards as required.
• Understanding the basic functions of UC Path including request extended absence module, administer extended absence module, job data screen, person organization summary, and benefit summary.

Key Responsibilities

• 75% - LOA Coordinator
• 20% - Time and Attendance Keeping
• 5% - Data Management and Reporting

Department Overview

Under the direction and consult of the LOA Centralized Services leadership, the incumbent will review, triage, determine eligibility and answer general questions for all leaves of absence (FML/MLOA/CFRA/Personal/WC/Light Duty/Military and any and all leaves in the Collective Bargaining Agreements and UC Policy PPSM 2.210. This position serves as the initial point of contact for the unit. This position assists with data collection and support for collective bargaining units such as CNA, UPTE, AFSCME, CUE, etc.

This position requires a high degree of confidentiality and organization with the ability to acquire skills and knowledge to follow the implementation of work process. Incumbent must possess a journey level of analytical abilities; with high organization and priority setting abilities. Strong customer service, word-processing, grammar, and proofreading skills also required. Must be able to maintain composure under stress and have strong interpersonal skills to professionally interact with all levels of employees, including C-Suite executives, within the UC Davis Health System.

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position.

POSITION INFORMATION

• Salary or Pay Range: $30.60 - $53.69
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: LEAVE OF ABSENCE SPEC 2
• UC Job Code: 008677
• Number of Positions: 2 (1 OF 2)
• Appointment Type: Staff: Contract
• Percentage of Time: 100%
• Shift (Work Schedule): Days
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks