Executive Assistant to CEO

Job Details:

Job Description: Executive Assistant to the CEO

Key Responsibilities: Executive Assistant Role

• Act as a strategic partner to the CEO, optimizing time management, prioritizing tasks, and streamlining daily operations.
• Oversee complex scheduling, including calendars, travel arrangements, itineraries, and agendas.
• Prepare, process, and follow up on expense reports and other administrative tasks.
• Draft, prioritize, and manage both internal and external communications.
• Organize and facilitate meetings, off-sites, and executive events.
• Monitor action items, deliverables, and post-meeting follow-ups to ensure accountability.
• Uphold the highest standards of confidentiality while serving as a trusted advisor.
  
  

Personal Assistant Role (Supporting)

• Handle personal appointments, family schedules, and individual calendars.
• Manage personal correspondence, deliveries, and logistical needs.
• Assist with errands, personal travel, and household-related requirements.
• Coordinate with household staff to ensure seamless residential operations.
• Act as the primary point of contact for family, friends, and personal networks.
• Support the planning and execution of personal and philanthropic events.
• Oversee special projects and ad-hoc requests on behalf of the CEO.
  
  

Qualifications

• Bachelor’s degree in a relevant field.
• At least four years of experience supporting C-level executives.
• Outstanding organizational and communication abilities.
• Demonstrated expertise in managing sensitive information with utmost discretion.
• Excellent interpersonal skills coupled with a high degree of professionalism.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and virtual collaboration tools.
  
  

Please send a current copy of your resume with work history to kevin@libertyjobs.com for consideration. All communications are 100% confidential.

Kevin McCarthy

Libertyjobs.com

484-238-1949

• Keywords:** Executive Assistant, Personal Assistant, C-level support, organizational skills, communication, confidentiality, professional, administrative support, executive events, personal schedules, travel coordination, Philadelphia, PA.