Executive Assistant to the CEO

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) of our organization. This pivotal role involves managing complex schedules, coordinating projects, handling correspondence, and providing comprehensive administrative support to ensure the CEO’s operations run smoothly and efficiently. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment. This position offers an excellent opportunity for a dedicated professional to contribute to executive-level functions and organizational success.

Responsibilities

• Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements while prioritizing commitments effectively.
• Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette and timely responsiveness.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with event planning for company functions, conferences, and special events, ensuring seamless execution from logistics to follow-up.
• Handle confidential information with integrity and discretion at all times.
• Support project coordination efforts by tracking deadlines, preparing reports, and liaising with relevant teams.
• Oversee office management tasks such as filing, data entry, maintaining supplies, and managing front desk responsibilities.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Calendar), and other software like DocuSign for document signing processes.
• Perform bookkeeping duties using QuickBooks or similar accounting software to assist with basic bookkeeping tasks.
• Conduct proofreading and transcription of documents to ensure accuracy and professionalism.
• Manage personal assistant responsibilities as needed, including personal scheduling or errands.
• Maintain organized digital files and physical records in compliance with company policies.
• Support administrative functions such as data entry, filing systems, and clerical tasks to streamline daily operations.

Qualifications

• Minimum of three years of experience providing executive administrative support or personal assistant services in a professional environment.
• Proven expertise in office management, project coordination, event planning, and clerical duties.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.
• Excellent organizational skills with keen attention to detail and accuracy in typing, proofreading, transcription, and data entry tasks.
• Exceptional communication skills demonstrating professionalism in phone etiquette and written correspondence.
• Ability to manage multiple priorities effectively while maintaining composure under pressure.
• Experience in bookkeeping or basic financial recordkeeping is preferred but not mandatory.
• Knowledge of office equipment operation including fax machines, scanners, printers, and front desk procedures.
• Demonstrated ability to handle sensitive information discreetly with sound judgment. If you are a motivated professional eager to support executive leadership through meticulous organization and proactive assistance, we encourage you to apply today. Join our team as an integral part of our organization’s continued growth and success.

Pay: $80,000.00 - $100,000.00 per year

Work Location: In person

Salary : $80,000 - $100,000