Administrative Assistant II

SUMMARY OF POSITION

The Administrative Assistant II provides comprehensive administrative support to the district office while serving as the primary coordinator for district payroll‑related tasks. This role supports daily office operations, assists district leadership, and ensures accurate and timely processing of payroll activities. Success in this position requires strong attention to detail, excellent organizational skills, and the ability to work independently in a fast‑paced environment.

QUALIFICATIONS & REQUIREMENTS

• High school diploma or equivalent
• Demonstrated ability to work independently within a rapid‑pace environment
• Strong proficiency with office technology and administrative processes
• Ability to maintain confidentiality and handle sensitive information

INDICATORS & ATTRIBUTES FOR SUCCESS

• Attention to detail
• Ability to stay on task and follow through
• Safety conscious
• Customer/Client focus
• Positive attitude
• Prioritization & organizational skills
• Accountability
• Ethical practice
• Strong team‑player

PRIMARY RESPONSIBILITIES

Administrative Support

• Performs all general office duties including filing, data entry, document preparation, and correspondence.
• Serves as back‑up for the front desk, providing customer service and visitor support.
• Maintains office supply inventory and coordinates facility‑related needs.
• Provides administrative support to district management as needed.
• Maintains basic working knowledge of district departments through location visits and shadowing (Lab, Warehouse, Engineering, Maintenance, Safety).

Payroll & Employee Support

• Coordinates and processes district bi‑weekly payroll and sweep payroll in alignment with corporate payroll procedures.
• Ensures payroll deadlines are met and all required documentation is accurate and complete.
• Serves as the district’s primary point of contact for payroll questions, paycheck inquiries, and timekeeping support.
• Assists managers with retrieving pay history and supporting documentation for status changes or personnel updates.
• Main contact for corporate payroll
• Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties may change at any time with or without notice

WORKING CONDITIONS/ENVIRONMENT

• Operates in a business casual office environment.
• Routinely uses standard office equipment such as laptops, personal computers, photocopiers/scanners, and desk phones.
• Occasional evening and weekend work may be required as job duties demand.

BENEFITS

At LOS, our total employee benefits include, but are not limited to, the following:

• Medical, Dental, Vision, Prescription Drug (Rx)
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Parental Leave
• Flexible Paid Time Off
• And many other benefits not listed here