Payroll Coordinator

Payroll Coordinator

Location: Shakopee, MN

Schedule: Hybrid (3 days onsite / 2 days remote)

Employment Type: Permanent

Salary: $50k-$60k

Position Overview

Our client is seeking a Payroll Coordinator to join their growing payroll team in Shakopee, MN. This is a hybrid, permanent role ideal for an early to mid career payroll professional who is eager to grow their payroll expertise over time. While the role will not start with full end to end payroll processing, it is expected to grow into a broader payroll position as the coordinator gains experience and confidence.

Key Responsibilities

Payroll Support & Monitoring

• Support payroll activities across each pay cycle, with approximately 10% direct payroll involvement initially
• Monitor automated payroll processes to ensure accuracy and completeness
• Review payroll files before they feed into payroll
• Review and validate time tickets prior to payroll processing
• Assist with payroll pulled weekly (Wednesdays)
• Upload and manage 401(k) payroll files

Ticketing & Issue Resolution

• Monitor and respond to payroll-related tickets daily using a ticketing system
• Research and resolve payroll inquiries related to:
• Timekeeping discrepancies
• New hire setup issues
• Payroll system disconnects
• Partner with Payroll Specialists, noting that some tickets may be resolved by specialists directly
• Manage fluctuating ticket volumes depending on payroll cycle and location needs

Garnishments & Compliance

• Process garnishments in ADP Workforce Now
• Maintain accurate records and documentation
• Manage employee terminations related to garnishments

Administrative & Accounting Support

• Handle incoming payroll-related mail
• Edit and correct Social Security time entries
• Assist with invoicing activities, including:
• Reviewing invoices
• Managing approvals
• Using spreadsheets to track data
• Occasional phone follow-ups as needed

Systems & Tools

• ADP Workforce Now (primary system)
• Upcoming Timeclock implementation planned for June/July

Future Growth Opportunities

• This role is designed to grow into full end-to-end payroll processing responsibilities over time
• Ideal for someone who has exposure to payroll and wants to deepen their expertise
• Client values candidates who understand or are eager to learn payroll from start to finish
• Long-term potential to own more payroll responsibilities within the next several years

Ideal Candidate Profile

• Early career to mid level payroll professional
• Not entry-level, but open to learning and development
• Prior ticketing system experience strongly preferred
• Some payroll processing experience required (ADP experience preferred, not required)
• Experience processing payroll for ~50 employees is ideal
• Degree not required; practical experience is valued
• Detail-oriented with strong problem-solving skills and ability to handle fluctuating workloads

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance