What are the responsibilities and job description for the Event Coordinator position at LHH?
Corporate Events Coordinator
Kansas City, MO | Fully Onsite
Full-Time | Direct Hire| up to $75K bonus
Are you an organized professional who thrives on planning events, coordinating travel, and managing multiple moving pieces at once? LHH is partnering with a well-established Kansas City company who is seeking a detail-oriented and relationship-focused Corporate Events Coordinator to support executive leadership while leading the planning and execution of high-visibility meetings, conferences, retreats, and corporate events.
This role offers a unique blend of event management, travel coordination, and executive support responsibilities, making it an excellent opportunity for someone who enjoys both logistics and relationship-building.
KEY RESPONSIBILITIES:
Event Planning & Coordination:
- Plan and execute large-scale conferences, meetings, retreats, and company events
- Coordinate venues, hotel contracts, room blocks, transportation, and event logistics
- Manage event timelines, budgets, invoices, deposits, and vendor relationships
- Organize activities, entertainment, dining experiences, and attendee communications
- Coordinate travel arrangements for employees, leadership, and event participants
- Conduct venue research and assist with site evaluations when needed
- Oversee event registration, attendee tracking, and post-event follow-up
Travel Coordination:
- Manage domestic travel arrangements including air, hotel, and ground transportation
- Coordinate executive and employee travel logistics
- Troubleshoot travel-related issues and ensure seamless experiences for travelers
Administrative Support:
- Provide administrative and scheduling support to executive leadership
- Manage calendars, meetings, and travel itineraries
- Assist with expense reporting and related documentation
- Support special projects and process improvement initiatives
QUALIFICATIONS:
- Minimum 3 years of experience in one or more of the following:
- Event Planning
- Corporate Meetings & Conferences
- Travel Coordination
- Executive or Administrative Support
- Strong organizational and project management skills
- Ability to manage multiple priorities and deadlines simultaneously
- Excellent communication and relationship-building abilities
- Strong attention to detail and follow-through
- Convention, hospitality, or corporate events experience
- Experience negotiating hotel or vendor contracts
- Large-scale event planning experience
- Experience coordinating travel logistics for groups or executives
- Advanced proficiency with Microsoft Office, particularly Excel