Administrative Specialist

Administrative Specialist

Position Overview

This role serves as a key point of coordination, supporting daily operations through budget tracking, contract and invoice management, meeting coordination, and member communications. The Administrative Specialist also acts as a primary contact for inquiries, ensuring timely, professional, and accurate responses.

Responsibilities

• Track and support budget administration, including expenses, invoices, and reimbursements
• Process, organize, and maintain contracts, quotes, and related documentation
• Coordinate and schedule in-person and virtual meetings and events, including logistics and materials
• Serve as a first point of contact for member inquiries, providing information or routing requests appropriately
• Conduct online research to support department initiatives and projects
• Assist with updating and maintaining backend website content
• Support travel arrangements and reimbursement processes, as needed
• Maintain accurate records and ensure compliance with established procedures
• Collaborate effectively with internal stakeholders across a hybrid work environment

Skills & Qualifications

• Strong written and verbal communication skills
• High attention to detail with the ability to follow established processes and procedures
• Excellent organizational and documentation-tracking skills
• Experience supporting budget administration and financial tracking
• Customer-service mindset with the ability to deliver professional, responsive support
• Comfort working with technology, online research tools, and content management systems
• Experience coordinating meetings, events, and logistics (preferred)
• Experience supporting travel arrangements and reimbursements (preferred)
• Ability to work effectively with hybrid and cross-functional teams

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $22.00 to $23.00 per hour

Search managed by: Savannah Mckillip

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.