Administrative Assistant Non-Clinical - Administrative

Administrative Coordinator

Location: Burlingame, CA

Schedule: Hybrid | 9:00 AM-5:30 PM (Onsite Tuesdays & Thursdays)

Start Date: ASAP

Position Overview

The Administrative Coordinator provides essential administrative and operational support to a healthcare team during a maternity leave coverage period. This role focuses on chart review, patient outreach, appointment coordination, and data collection, ensuring accurate documentation and timely communication across internal teams, patients, and external facilities.

Responsibilities

• Review and extract data from medical records in Epic EMR to support care coordination and reporting needs
• Conduct outbound calls to patients for appointment reminders and follow-ups
• Contact external facilities and providers to obtain required clinical or administrative information
• Coordinate appointments and support patient communication with accuracy and professionalism
• Maintain clear, timely, and compliant documentation in accordance with healthcare standards
• Support data collection and reporting workflows as needed by the care team
• Prioritize tasks independently while balancing onsite and remote responsibilities

Required Qualifications

• 2 years of administrative support experience in a healthcare setting
• Hands-on experience with Epic EMR
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience conducting chart reviews and data extraction from medical records
• Strong communication skills with the ability to engage patients and external partners
• Experience with appointment coordination and patient outreach
• Ability to manage a hybrid schedule and work independently

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $24.00 per hour

Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.