Property Control Specialist I - Assessor's Office

Lewis County is currently hiring a Property Control Specialist I to join our Assessor's Office. This is a Teamsters 252 Represented position, and hiring preference will be given to existing Teamsters employees.

ALL APPLICANTS MUST GO TO THE LEWIS COUNTY WEBSITE AT https://jobs.lewiscountywa.gov/. TO GET DETAILED INSTRUCTIONS ON HOW TO APPLY. APPLICANTS WHO DO NOT FOLLOW DETAILED INSTRUCTIONS LISTED ON THE COUNTY WEBSITE POSTING WILL BE DISQUALIFIED.

Job Type: Regular Full-Time, Non-Exempt; Teamsters Represented

Pay Range: Grade 116: $4,107 - $5,521 per month. (DOQ)

NATURE OF WORK

Under close supervision, provides a variety of technical and clerical functions in relation to the administration of property exemptions, current use, and personal property for the Lewis County Assessor’s Office; provides customer service to the public, and performs other related duties.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assists customers at the public counter and by telephone; responds to public inquiries regarding departmental programs, services, policies, processes, and procedures; receives and processes program applications.
• Responds to inquiries and provides program information to property owners, real estate professionals, and/or other interested parties in person and by telephone and/or through correspondence.
• Conducts research in relation to tax information, special assessments, and property tax refunds; collects fees for copies, current use, and other program applications.
• Assists in administering Open Space Farm and Agriculture, Open Space Timber, Designated Timber/Classified Forest Land, and Agriculture Conservation, and other applicable programs.
• Calculates and issues estimates and/or actual tax amounts for removal from Current Use programs, segregated parcels, and new applications; processes evaluation notices and related materials.
• Audits and monitors participants for compliance with program requirements in compliance with applicable RCWs and WACs; schedules and follows up with program applicants and participants.
• Reviews legal descriptions and aerial photographs and verifies compliance with program requirements.
• Reviews and disseminates applicable plans, questionnaires, and income verification documents.
• Conducts a variety of general office duties including but not limited to preparation and maintenance of forms, records, files and/or documentation; scanning; account set up; and assisting with annual mailings.
  
  

WORKING ENVIRONMENT / PHYSICAL DEMANDS: Work is performed in a standard office environment and involves light physical demands and frequent use of personal computers; subjected to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 25 pounds. May require occasional field work.

Knowledge And Skills

Knowledge of:

• Personal property, exemptions, and current use related processes.
• Washington State RCWs, and WACs.
• Customer service principles, protocols, and standards.
• General office practices and equipment.
• Legal descriptions and basic real estate principles.
• Standard and specialized computer software applications.
• Cash/check handling principles and practices.
• Departmental operations relative to area of assignment.
  
  

Skills In

• Coordinating and performing a variety of customer service functions.
• Responding to public inquiries and providing information regarding departmental services, programs, policies, and procedures.
• Processing applications, transfers, refunds, and/or other departmental transactions.
• Preparing and maintaining departmental records, files, and documentation.
• Establishing and maintaining effective working relationships with other staff, County departments, outside agencies, and the general public.
• Meeting deadlines and working through frequent interruptions and inquiries.
• Communicating effectively verbally and in writing.
  
  

Minimum Requirements

• High School Diploma or G.E.D. equivalent; AND Two (2) year’s customer service and/or general office experience.
• Must be bondable.