Business & Office Manager - Juvenile Court

Lewis County is currently hiring a Business & Office Manager to join our Juvenile Court Division.

ALL APPLICANTS MUST GO TO THE LEWIS COUNTY WEBSITE AT https://jobs.lewiscountywa.gov/ TO GET DETAILED INSTRUCTIONS ON HOW TO APPLY. APPLICANTS WHO DO NOT FOLLOW DETAILED INSTRUCTIONS LISTED ON THE COUNTY WEBSITE POSTING WILL BE DISQUALIFIED.

Job Type: Regular Full-Time, FLSA Exempt

Pay Range: Grade 125: $6,106-$8,214/mo. (DOQ)

This position is open until filled with a first review of applications October 16, 2025, at 5:00 pm. Anticipated start date is January 1, 2026.

NATURE OF WORK

Under limited supervision, this position assists the Juvenile Court Administrator and the Lewis County Juvenile Probation Department, Guardian ad-Litem program, and Detention Facility in performing professional and confidential office management functions; supervises the administrative legal records operations and personnel, and performs other related duties as assigned.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Serves as the Juvenile Court liaison and site coordinator with WSP, clerk’s offices, the Administrative Office of the Courts, and other criminal justice participants. Manages all JCS/JIS site user accounts. Adds, deletes, modifies, and destroy criminal justice records for criminal and civil matters for juveniles and adults.
• Conducts internal employment investigations as assigned. Prepares formal reports of findings and provides recommendations.
• Oversees and coordinates the administrative operations, including assigned personnel administration, budget, accounting, plan and policy updates, billing, cash receipts, contracts, project management, and customer relations; evaluates issues, and recommends solutions.
• Coordinates activities with other organizations and outside agencies; manages assigned Department support staff; supervises, trains, and evaluates the performance of assigned personnel; monitors for staff compliance with departmental policies and procedures; provides hiring recommendations.
• Provides administrative assistance to assigned personnel; maintains departmental calendars; schedules and coordinates meetings; prepares correspondence, meeting minutes, and legal documents.
• Processes, reviews and approves personnel documents and files; maintains records, research and updates files and databases; assures all administrative actions comply with Lewis County Juvenile Court and Lewis County policy.
• Functions as a member of the Department management team; represents the Department at meetings with County staff, community groups, and outside agencies; assists in the development, implementation, and administration of the Department’s administrative and fiscal policies and procedures.
• Prepares and administers assigned operating budgets; tracks expenditures; processes invoices, billing, and expense reimbursements; prepares departmental payroll; reconciles revenues and prepares financial and revenue trend reports; maintains the office imprest fund.
• Prepares and administers service contracts; monitors compliance with regulations governing expenditures for State and County contracts.
• Performs a variety of systems administration duties; adds and deletes system users; changes user authorities; completes statistical queries; provides assistance in troubleshooting system issues.
• Oversees the ordering and maintenance of office supply inventories; authorizes minor purchases; coordinates the maintenance and repair of office equipment and facilities.
• Preparing, reviewing, and monitoring accounting documents for accuracy and completeness.
  
  

WORKING ENVIRONMENT / PHYSICAL DEMANDS: Work is performed in a standard office environment and in and involves sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to thirty (30) pounds.

Qualifications

Associate’s Degree in Business Administration; Accounting, or a closely related field; AND four (4) years’ experience supervising administrative operations.

Knowledge Of

COMPETENCIES (Knowledge, Skills, Abilities, Behaviors):

• Principles, regulations, and practices of office administration.
• General office equipment and standard computer software applications.
• Accounting principles and processes for preparing budges and overseeing Accounts Receivable and Accounts Payable.
• Generally Accepted Accounting Principles (GAAP).
• State Budget Accounting & Reporting System (BARS).
• Requirements from State Auditor’s Office.
• Supervisory principles, practices, and methods.
  
  

Skills In

• Managing and coordinating the day-to-day administrative operations for assigned area of work.
• Preparing and monitoring budgets and processing departmental invoices, billing, and payroll.
• Coordinating and performing a variety of systems and/or contract administration functions including billing and tracking of grants.
• Establishing and maintaining effective working relationships with staff, County departments, contractors, vendors, service providers, outside agencies, community groups, and the general public.
• Communicating effectively verbally and in writing.
• Supervising, leading, and delegating tasks and authority.
  
  

Ability To

• Learn and follow County policies and procedures.
• Learn Odyssey, JCS, JIS, PBK, and other criminal justice information systems.
  
  

Behaviors

• Regular, reliable attendance.
• Effective Communication, written and oral.
  
  

Minimum Requirements

Ø Associate’s Degree in Business Administration; Accounting, or a closely related field; AND four (4) years’ experience supervising administrative operations.

Ø Must successfully complete a criminal history background investigation including a psychological and polygraph examination.

Ø A Notary Public License may be required.