BUDGET COORDINATOR

Brief Description

Lewis and Clark County is recruiting for a Budget Coordinator. Under direction of the Chief Financial Officer, this position provides expenditure accounting and budgeting support functions.

Who We Are

The Administrative and Financial Services Department is responsible for finance and budget, personnel, payroll, mail services, property management, communications, and grant activities for the County. The department supports the commission with administrative, research, policy development, and oversight activities.

Requirements

The knowledge, skills, and abilities for this position are typically acquired through a combination of education and experience equivalent to a bachelor’s degree in business, accounting, or related and two (2) years’ experience with budget review and monitoring or auditing experience. Experience may be substituted for education on a case-by-case basis. Public sector finance experience preferred.

Summary

Application Special Instructions

Applications For This Position Are Accepted Online Only Through Our Career Portal. The Following Items Are Required Along With The On-line Application:

• Resume - Attach resume to online application in designated section
• Cover Letter - Attach cover letter to online application in designated section
  
  

Duties And Responsibilities

• Performs posting, balancing, and reconciliation of vendor payments;
• Reviews claims to determine that funds are available and expenditures properly classified;
• Researches and analyzes disputed vendor payments and claims;
• Maintains vendor files and prepares and files 1099 forms in compliance with applicable regulations;
• Assesses revolving charges to departmental expenditure accounts;
• Sets up budget transfers and amendments;
• Assists with determination of fixed costs;
• Compiles expenditure history reports for budget planning;
• Assists with budget preparation;
• Verifies proposed expenditures and preliminary budget computations;
• Maintains vehicle inventory records;
• Prepares cash flow projections and other financial reports as required;
• Works with department heads and finance personnel on budget and expenditure questions;
• Assists with project and grant management as directed;
• Coordinates with insurance providers and departments on insurance applications, renewals, and claims processing; assists in maintaining related documentation and tracking coverage requirements;
• As directed, audits financial transactions for accuracy, completeness, and compliance;
• Performs other duties as assigned.
  
  

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice.

Knowledge Skills & Abilities

Examples of Knowledge

• Knowledge of the Montana Code Annotated and County regulations;
• County policies and procedures;
• County budget and budgeting process;
• Billing processes and procedures;
• Filing and record keeping systems;
• Basic bookkeeping and accounting procedures.
  
  

Examples Of Skills And Abilities

• Ability to use calculators, telephones and common office machines;
• Operate computer systems and related software, including word processing and spreadsheet programs;
• Examine and verify financial documents and records;
• Prepare statements, reports, and analyses;
• Communicate effectively orally and in writing;
• Follow verbal and written instructions;
• Record and enter data according to prescribed standards;
• Actively works to support and carry out the mission and values of the County established by the BOCC and the Chief Financial Officer;
• Establish effective working relationships with fellow employees, supervisors, and citizens.
  
  

Physical Demands

Duties are generally performed in an office setting where hazards and discomforts are controlled and modifiable. Position requires knowledge and use of typical office equipment including telephone and personal computer. Position requires regular contact with fellow employees and citizens; ability to lift and carry computer and other media equipment; Position may require travel to other sites for meetings.

Benefits

Lewis and Clark County offers a competitive benefits package!

Includes:

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.
• Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees.
• High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees.
• PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee.
• Wellness Screening Incentive
• Gym Membership Reimbursement
• Voluntary Supplemental Life Insurance
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
• https://fed-pro.org/public-service/
  

Includes:

Other Benefits

• Working in a fast-paced environment
• Professional development and training opportunities
• Cost of living increases
• Market adjustments
• Step based wage increases
• Longevity pay
• Paid parental leave
  
  

Disclaimer: Equal Opportunity Employer