What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II position at Lewis and Clark County?
Brief Description
Lewis and Clark County Public Health is hiring an Administrative Assistant II. Under the general supervision of the Administrative Supervisor, this position performs office clerical and administrative support tasks for the Public Health Department.
Who We Are
Public Health is Your Health! Most people don't understand what public health is or how it impacts their daily lives. The "This Is Public Health" campaign was designed by the Association of Schools of Public Health to let people know that public health affects them on a daily basis and that we are only as healthy as the world we live in.
Mission Statement
Our mission is to improve and protect the health of all Lewis and Clark County residents.
Benefits
Lewis and Clark County offers a competitive benefits package!
Includes:
Other Benefits
The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and two (2) years’ experience as an administrative secretary or similar position. Associates degree in office technology or equivalent preferred.
Summary
Duties
Examples of Knowledge
Must pass background check.
Physical Demands
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds.
Application Instructions
Applications for this position are accepted online only through our career portal. Job Opportunities - Lewis & Clark County (lccountymt.gov)
www.lccountymt.gov/Government/Human-Resources/Job
The following items are required along with the on-line application:
Disclaimer: Equal Opportunity Employer
Lewis and Clark County Public Health is hiring an Administrative Assistant II. Under the general supervision of the Administrative Supervisor, this position performs office clerical and administrative support tasks for the Public Health Department.
Who We Are
Public Health is Your Health! Most people don't understand what public health is or how it impacts their daily lives. The "This Is Public Health" campaign was designed by the Association of Schools of Public Health to let people know that public health affects them on a daily basis and that we are only as healthy as the world we live in.
Mission Statement
Our mission is to improve and protect the health of all Lewis and Clark County residents.
Benefits
Lewis and Clark County offers a competitive benefits package!
Includes:
- Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
- Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
- High Deductible Health Plan – cost for employee is $0 per month and an additional $1200 per year to a Health Savings Account for full time employees;
- PureView Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
- Retirement plans;
- Paid Vacation and Sick Leave and Holidays;
- Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee;
- Wellness Screening Incentive;
- Gym Membership Reimbursement;
- Voluntary Supplemental Life Insurance;
- Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
- https://fed-pro.org/public-service/
Other Benefits
- Working in a fast-paced environment;
- Opportunity to serve on a variety of different committees;
- Professional development and training opportunities;
- Cost of living increases;
- Market adjustments;
- Step based wage increases;
- Paid parental leave.
The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and two (2) years’ experience as an administrative secretary or similar position. Associates degree in office technology or equivalent preferred.
Summary
Duties
- Performs general reception duties (greeting customers and answering phones);
- Performs office clerical and administrative support tasks;
- Maintains logs for projects including but not limited to permits, variances, and contracts;
- Prepares invoices, accepts payments, and posts deposits;
- Processes claims and insurance EOB's;
- Collects statistical, financial, budgetary, and operational information;
- Develops reports;
- Schedules meetings;
- Records and transcribes meeting minutes;
- Maintains documents, records, data, and filing systems;
- Drafts correspondence;
- Responds to information requests and inquiries from citizens and government agencies;
- Receives complaints, creates records in appropriate data system, and assigns to sanitarian;
- Supports other health department programs;
- Performs medical billing functions;
- Performs duties and responsibilities in a culturally sensitive and appropriate manner;
- Performs other duties as assigned.
Examples of Knowledge
- Federal statutes and the Montana Code Annotated;
- Health Department policies and procedures;
- Understand County policies and procedures;
- Public sector budgeting practices and procedures;
- Grant monitoring and reporting procedures;
- Office methods, practices and procedures;
- Business English, composition, spelling and grammar.
- Use common office machines;
- Operate computer systems and related software, including word processing and spreadsheet programs;
- Schedule appointments and track work assignments;
- Maintain records according to prescribed standards;
- Prepares documents according to prescribed standards;
- Report grant activities according to prescribed standards;
- Organize resources and establish priorities;
- Follows verbal and written instructions;
- Communicate effectively verbally and in writing;
- Establish working relationships with fellow employees, supervisors, and citizens;
- Position requires knowledge and use of typical office equipment including telephone, copiers, fax machines and personal computer;
- Position requires regular contact with employees and the public occasional contact with community service agencies;
- Position may be required to participate in training for emergency preparedness.
Must pass background check.
Physical Demands
Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds.
Application Instructions
Applications for this position are accepted online only through our career portal. Job Opportunities - Lewis & Clark County (lccountymt.gov)
www.lccountymt.gov/Government/Human-Resources/Job
The following items are required along with the on-line application:
- Resume
- Attach resume to online application in designated section
- Cover Letter
- Attach cover letter to online application in resume upload section as well. More than one document can be uploaded.
Disclaimer: Equal Opportunity Employer
Salary : $1,200